office assistant

Allied Mortgages; Toronto; On-site; CAD 35,000 - 45,000; Full time

Job summary

A finance company in Toronto seeks an office assistant to manage correspondence, provide customer service, and supervise staff. The ideal candidate must have a secondary education and strong organizational skills. This position requires on-site work at the company’s location.

Benefits

Free parking available

Team building opportunities

Qualifications

• Strong organizational skills with attention to detail.
• Ability to work under pressure in a fast-paced environment.
• Excellent customer service skills.

Responsibilities

• Type and proofread correspondence and documents.
• Process mail and manage digital databases.
• Provide general information to clients and the public.
• Supervise office staff and volunteer staff.

Skills

Customer service

Data entry

Organizational skills

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Office

Adobe Photoshop

Google Drive

Job description

Posted on September 12, 2025 by Employer details Allied Mortgages

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Job details

office assistant

Location: 83, Dynamic Dr, Scarborough, ON M1V 4C9

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: Will train

On site

Work must be completed at the physical location. There is no option to work remotely.

Work site environment

• Real estate

Work setting

• Finance and insurance
• Business services

Responsibilities

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Conduct research
• Perform data entry
• Provide customer service
• Supervise office and volunteer staff
• Schedule and confirm appointments
• Oversee development of communication strategies
• Manage contracts
• Maintain and manage digital database
• Establish and implement policies and procedures
• Determine and establish office procedures and routines
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• MS Office
• Work with the marketing department to understand and communicate marketing messages to the field
• Plan and organize daily operations
• Direct and control daily operations
• Coordinate the flow of information within the team

Supervision

• 5-10 people

Experience and specialization

Computer and technology knowledge

• Adobe Photoshop
• Social Media
• MS Word
• MS PowerPoint
• Adobe Acrobat Reader
• MS Excel
• MS Outlook
• MS Windows
• Electronic mail
• Desktop publishing software
• Google Docs
• Google Drive

Technical terminology

• Financial

Area of work experience

• Reports and records

Area of specialization

• Reports
• Financial statements
• Contracts
• Correspondence
• Advertising
• Accounting

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Combination of sitting, standing, walking
• Attention to detail
• Work with minimal supervision
• Ability to work independently

Benefits

• Free parking available
• Team building opportunities

Other information

Admission and employment groups: This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups. Mentorship programs for newcomers and/or refugees are offered; it does not require Canadian work experience.

Who can apply for this job?

• a Canadian citizen
• a permanent resident of Canada
• a temporary resident of Canada with a valid work permit

Do not apply if you are not authorized to work in Canada. The employer will not respond to your application.

Advertised until

2025-10-12

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

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