office assistant

Snow Queen Winter Management; Port Coquitlam; On-site; CAD 30,000 - 60,000; Part time

Job summary

Une entreprise de gestion d'hiver recherche un assistant administratif temporaire dans le District régional de Metro Vancouver. Les candidats doivent avoir un certificat de fin d'études secondaires et 1 à 2 ans d'expérience. Ce poste hybride implique la gestion de la correspondance, des données et un service client de qualité. Des compétences en Microsoft Office sont essentielles.

Benefits

Stationnement gratuit disponible

Mentorat pour les travailleurs autochtones

Qualifications

• Au moins 1 à 2 ans d'expérience dans un rôle similaire.
• Connaissance des logiciels bureautiques essentiels.
• Compétences en service à la clientèle et en communication.

Responsibilities

• Gérer les appels et les demandes par courrier électronique.
• Compiler des données et préparer des rapports.
• Assurer un service client de qualité au quotidien.

Skills

Adaptabilité

Communication orale

Communication écrite

Travail d'équipe

Gestion du temps

Education

Certificat de fin d'études secondaires

Tools

Microsoft Word

MS Excel

MS Outlook

Microsoft Publisher

Logiciels de base de données

Job description

Overview

Durée de l'emploi : Temporaire
Langue de travail : Anglais
Heures de travail : 10 to 40 hours per week

Education

• Secondary (high) school graduation certificate

Work setting

• Office
• Willing to relocate
• Service

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare and format page presentation
• Compile data, statistics and other information
• Provide general information to clients and the public
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data

Computer and technology knowledge

• Microsoft Publisher
• Information technology
• MS Word
• Database software
• Data analysis software
• MS Excel
• MS Outlook
• MS Windows

Type of experience

• Call centre

Specialization or experience

• Specialized environmental skills and knowledge

Area of specialization

• Reports
• Forms and records
• Statistics
• Charts, tables, graphs and diagrams
• Correspondence
• Shipping and receiving

Security and safety

• Basic security clearance

Transportation / travel information

• Own transportation
• Own vehicle
• Willing to travel
• Valid driver's licence
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Attention to detail

Own tools / equipment

• Computer
• Printer
• Internet access
• Office equipment and supplies

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Screening questions

• Are you available for shift or on-call work?
• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?
• Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?

Experience

• 1 year to less than 2 years

Workplace information

• Hybrid

Other benefits

• Free parking available
• Parking available

Support for Indigenous people

• Offers mentorship, coaching and / or networking opportunities for Indigenous workers
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities