office assistant

Government of Canada - Western; Port Coquitlam; Hybrid; CAD 40,000 - 60,000; Full time

Job summary

The Government of Canada - Western is seeking an Administrative Assistant to join their team in Port Coquitlam. This hybrid role involves tasks such as typing correspondence, assisting clients, and maintaining office inventory. Candidates must possess a high school diploma and experience in a fast-paced environment. Adaptability and strong communication skills are essential. Benefits include free parking and an engaging work atmosphere.

Benefits

Free parking available

Parking available

Qualifications

• Secondary school graduation certificate required.
• 1-2 years of experience, preferably in a call centre.
• Basic security clearance needed.

Responsibilities

• Type and proofread correspondence and documents.
• Provide general information to clients.
• Organize office work and maintain inventory.

Skills

Customer service

Data entry

Attention to detail

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Excel

MS Outlook

Database software

Microsoft Publisher

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

Hybrid

Work must be completed both in person and remotely.

Work setting

• Office
• Willing to relocate
• Service

Responsibilities Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Work on reports from manual or electronic files, inventories and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Prepare and format page presentation
• Compile data, statistics and other information
• Provide general information to clients and the public
• Order office supplies and maintain inventory
• Conduct research
• Perform data entry
• Provide customer service
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Organize and schedule office work
• Store, update and retrieve financial data

Experience and specialization Computer and technology knowledge

• Microsoft Publisher
• Information technology
• MS Word
• Database software
• Data analysis software
• MS Excel
• MS Outlook
• MS Windows

Type of experience

• Call centre

Specialization or experience

• Specialized environmental skills and knowledge

Area of specialization

• Reports
• Forms and records
• Statistics
• Charts, tables, graphs and diagrams
• Correspondence
• Shipping and receiving

Additional information Security and safety

• Basic security clearance

Transportation/travel information

• Own transportation
• Own vehicle
• Willing to travel
• Valid driver's licence
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Bending, crouching, kneeling
• Attention to detail

Own tools/equipment

• Computer
• Printer
• Internet access
• Office equipment and supplies

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Goal-oriented
• Hardworking
• Integrity
• Outgoing
• Positive attitude
• Proactive
• Quick learner
• Time management
• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability
• Punctuality
• Resourcefulness
• Team player

Benefits Other benefits

• Free parking available
• Parking available