Office Administrator (Hourly)

The Scotts Miracle-Gro Company; Champlain; On-site; CAD 45,000 - 55,000; Full time

Job summary

A leading lawn and garden products company in Ontario seeks an Office Administrator to manage administrative tasks and sensitive information for the site. The role requires strong organizational skills, confidentiality, and the ability to coordinate with various internal and external parties. Interested candidates are encouraged to apply for this exciting opportunity.

Qualifications

• Experience in administrative support and office management.
• Ability to maintain confidentiality of sensitive information.
• Familiarity with payroll processes is preferable.

Responsibilities

• Provide administrative support to the Office and Site Manager.
• Manage sensitive information and ensure service delivery.
• Log invoices and coordinate payment queries.
• Assist with organizing and maintaining confidential files.
• Coordinate and take minutes for meetings as required.

Skills

Administrative support

Confidentiality management

Payroll assistance

Invoice coordination

Meeting coordination

Job description

Overview

Here at Scotts Miracle-Gro there is no such thing as a typical day. Our culture is energized by new and exciting growth opportunities and at a rapid pace. If the role interests you and you would like to be considered we encourage you to apply!

This Office Administrator serves as an initial point of contact to the Plant and is responsible for the management and control of a wide range of complex and confidential administrative, operational, and support tasks for the Site. The incumbent manages sensitive information and ensures seamless delivery of services to the Site office. The nature of the work requires close and integrated coordination with other members of the Site office team and liaising with various internal and external parties.

The Office Administrator may be required to work on holidays and weekends from time to time.

Specific Accountabilities

• Provide administrative support and assistance to the Office Manager and Site Manager.
• Responsible for assisting with site i.e., uniforms, office supplies.
• Responsible for assisting with the organization and maintenance of confidential files.
• Preparation and presentation of new hire documents, including participating in orientations.
• May be required to assist with payroll functions including timecard corrections and reporting.
• Responsible for logging invoices as well as ensuring the corresponding paperwork is attached to the invoices.
• Coordinate with Office Manager or Site Manager regarding queries on invoices.
• Responsible for contacting employees regarding any schedule changes.
• Responsible for printing, posting, collecting, and filing of SOPs.
• Ensure that scheduled periodic reporting is sent out on time and accurately.
• Assist employees on filing expense reports, secure necessary approvals and submit for reimbursement.
• Coordinate meetings for Office Manager and/or Site Manager and take minutes when required.
• Maintain confidentiality of sensitive information and share with appropriate stakeholders.
• Carry out any additional duties as assigned.

Whats next: COME GROW WITH US, WHERE THE GRASS REALLY IS GREENER!

Not interested in this role? Check out our other career opportunities and learn more about what it’s like to work at Scotts Miracle-Gro by accessing our Talent Network: SMG Talent Community

The Scotts Miracle-Gro Company (NYSE: SMG) is the world's largest marketer of branded consumer lawn and garden products, with a full range of products for professional horticulture as well. Scotts Miracle-Gro has helped to grow the nearly $7 billion global consumer lawn and garden market through product innovation, industry-leading advertising efforts and its trusted brands.

The brands and products within our portfolio include: Scotts, Miracle-Gro, TomCat, Ortho, RoundUp, Bonnie Plants, Osmocote, Earthgro and Fafard.

Scotts is an EEO Employer.

Notification to Agencies: Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations.

Version française

Cet agent de bureau sert de point de contact initial à l'usine et est responsable de la gestion et du contrôle d'un large éventail de tâches administratives, opérationnelles et de soutien complexes et confidentielles pour le site. Le titulaire gère des informations sensibles et assure une prestation de services sans faille au bureau du site. La nature du travail exige une coordination étroite et intégrée avec les autres membres de l'équipe du bureau du site et une liaison avec diverses parties internes et externes.

L'agent de bureau peut être amené à travailler les jours fériés et les week-ends de temps à autre.

Responsabilités spécifiques

• Fournir un soutien administratif et une assistance au directeur du bureau et au directeur du site.
• Responsable de l'assistance au site, c'est-à-dire des uniformes et des fournitures de bureau.
• Contribuer à l'organisation et à la tenue des dossiers confidentiels.
• Préparation et présentation des documents des nouveaux employés, y compris la participation aux orientations.
• Il peut être nécessaire d'aider aux fonctions de paie, y compris les corrections des fiches de présence et les rapports.
• Consigner les factures et s'assurer que les documents correspondants sont joints aux factures.
• Coordonner avec le chef de bureau ou le chef de site les demandes de renseignements sur les factures.
• Contacter les employés pour tout changement d'horaire.
• Responsable de l'impression, de l'affichage, de la collecte et du classement des procédures opérationnelles standard.
• S'assurer que les rapports périodiques prévus sont envoyés à temps et avec précision.
• Aider les employés à remplir les rapports de dépenses, obtenir les approbations nécessaires et les soumettre pour remboursement.
• Coordonner les réunions pour le directeur de bureau et/ou le directeur de site et rédiger les procès-verbaux si nécessaire.
• Maintenir la confidentialité des informations sensibles et les partager avec les parties prenantes appropriées.
• Effectuer toutes les autres tâches qui lui sont confiées.

Bienvenue chez Scotts et croissance assurée!