Office Administrator - Calgary

Accurate Network Services; Calgary; On-site; CAD 50,000 - 65,000; Full time

Job summary

A dynamic service provider in Calgary is seeking an organized Office Administrator to enhance administrative functions and build relationships with clients and vendors. The role offers room for career advancement and a chance to shape office processes. Candidates should have a background in hospitality, experience with AR/AP, and be proficient in Microsoft 365. This position has a welcoming environment and values personal and professional development.

Benefits

Competitive salary

Health spending account

Fitness allowance

Generous professional development allowances

Qualifications

• Warmth and kindness; relationship building comes naturally.
• Ability to see what needs to be done—and doing it.
• Experience in hospitality/service industries is an asset.
• Possessing a valid driver’s license is required.

Responsibilities

• Take ownership of general administrative tasks.
• Welcoming visitors and assisting them.
• Maintaining a professional and welcoming atmosphere.
• Ordering office and kitchen supplies as needed.
• Opening and distributing incoming mail and email.
• Organizing files in SharePoint with collaboration.

Skills

Warmth and kindness

Confident in Microsoft 365

Experience with AR/AP

Quickbooks Online experience

Job description

Overview

Accurate Network Services Inc. is on the hunt for a confident and organized Office Administrator to join our team in our Calgary office. The person we envision for this role will offer a warm “front-of-house” presence, building genuine and friendly relationships with visiting clients and vendors, while also managing general behind-the-scenes office tasks to keep the place running smoothly. This role offers an excellent opportunity for career growth: as this is a new role at Accurate, the successful candidate will assist in establishing and building-out the responsibilities of the Office Administrator in Calgary, assist with Bookkeeping tasks (AR and AP) and will have ample opportunity to learn and grow in an Accounting direction.

Responsibilities

• Take ownership of general administrative tasks around the office
• Welcoming visitors and assisting/directing them according to their needs
• Maintaining a professional and welcoming front-of-house
• Keeping a pulse on office and kitchen supply inventory in Accurate’s Calgary office, ordering as needed
• Opening and distributing incoming mail and email; communicating internally as required
• Maintaining and organizing files SharePoint in collaboration with other departments
• Working with landlords and vendors to maintain office spaces in Calgary
• Establishing and overseeing other relevant office procedures as required

Additional Initiatives and Projects

• Performing data entry on Projects as required
• Assisting in Employee Onboardings
• Supporting the Accurate team in making travel arrangements (e.g. hotel and flight bookings)
• Assisting with Accounting duties as required (AR/AP)

Collaborate with your Team

• Participate in Team Huddles, monthly Accountability Meetings, quarterly 1:1s, Bonus Planning, and Annual Career Planning sessions

The Qualifications

• Warmth and kindness; relationship building comes naturally to you
• The ability to see what needs to be done—and doing it
• Confident in Microsoft 365 suite of applications (Outlook, SharePoint, Word, Excel, Teams)
• Experience in the hospitality or service industries considered an asset
• Experience with Accounts Receivable / Accounts Payable processes is a must
• Quickbooks Online experience considered a huge asset
• Possesses a valid driver’s license

Why Work Here?

• We offer competitive salaries, health and wellness benefits (including a health spending account), and a fitness allowance—but so do a lot of other companies. What makes Accurate stand out from the herd?
• We value your personal and professional growth—we offer generous professional development allowances, and you’ll have the opportunity to grow upwards in your career
• You’re not a cog in a giant, immoveable, unthinking machine—be a part of a company where your voice is valued and your ideas can be put into motion
• Life’s too short to work with people you dislike—we focus on building a diverse crew of good and talented people, and we stay connected through social events worth writing home about

About Us

Our mission is to use Accurate as a platform to better the lives of the people we work with—through collaborative partnerships with our clients, employees, vendors, and surrounding communities, we believe we can achieve that. We’ve been living out our vision for over 15 years, growing from a one-man-shop to the 55+ person organization we are today. We’ve proud of the boutique service we offer our clients—service so good it’s actually worth talking about; the majority of our business growth is the result of word-of-mouth referrals.

Join our team and come build something special with us!