Office Administrator (1year contract)

Armstrong Fluid Technology; Toronto; On-site; CAD 40,000 - 55,000; Full time

Job summary

A global fluid technology company is seeking an Office Administrator for a 1-year contract in Scarborough, Toronto. The role involves managing office operations, supporting executive coordination, and fostering a positive work environment. Applicants should have a degree or diploma in Office Administration and strong skills in Microsoft Office, along with excellent communication and organizational abilities.

Qualifications

• Proven experience in a similar administrative or office coordination role.
• Familiarity with facilities support and office logistics.
• Experience with phone routing systems and office equipment.

Responsibilities

• Oversee daily office operations, including reception duties and mail distribution.
• Provide administrative support to executive staff and manage room bookings.
• Assist in planning and executing staff events.

Skills

Proficiency in Microsoft Office Suite

Excellent written and verbal communication skills

Strong organizational and time-management abilities

Creative problem-solving

Ability to multitask and prioritize

Dependable with a professional demeanor

Education

Post-secondary Degree, Diploma, or Certificate in Office Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Join to apply for the Office Administrator (1year contract) role at Armstrong Fluid Technology.

We are currently seeking a dynamic and highly organized Office Administrator to join our Scarborough team. This role is pivotal in ensuring smooth office operations, supporting executive-level coordination, and fostering a welcoming environment for all staff and guests.

Responsibilities

• Office Operations & Facilities Support: Oversee daily office operations, including reception duties, mail distribution, and office supply management.
• Manage the main reception line: answer and direct incoming calls.
• Maintain the cleanliness and organization of the main lobby and meeting spaces.
• Work closely with the Maintenance & Facilities Manager to address office maintenance needs.
• Ensure all signage is current and appropriately displayed throughout the office.
• Administrative & Executive Support: Provide administrative support to the Global Executive Assistant, Senior Management, and Leadership Board.
• Assist in coordinating internal meetings, booking rooms, and arranging refreshments.
• Organize travel and accommodation as needed.
• Create, update, and maintain document templates and other administrative resources.
• Handle confidential information with discretion and professionalism.
• Event Coordination & Internal Engagement: Support planning and execution of staff events including Lunch & Learns, team meetings, and annual celebrations.
• Collaborating with the Social Committee to help organize engagement activities.
• Assist in troubleshooting office equipment and facility-related issues.

What We’re Looking For

To thrive in this role, you should bring:

Qualifications

• Education and Experience: Post-secondary Degree, Diploma, or Certificate in Office Administration or a related field.
• Proven experience in a similar administrative or office coordination role.
• Familiarity with facilities support and office logistics.
• Technical Skills: Proficiency in Microsoft Office Suite (particularly Excel and PowerPoint).
• Experience with phone routing systems and office equipment.
• Strong organizational and time-management abilities.
• Soft Skills: Excellent written and verbal communication skills.
• Creative problem-solving with a proactive and solution-oriented mindset.
• Ability to multitask, prioritize, and work under pressure in a time-sensitive environment.
• Team-oriented, approachable, and dependable with a professional demeanor.

Why Armstrong Fluid Technology?

By joining us, you’ll become part of a global community dedicated to pushing the boundaries of fluid-flow technology while upholding Armstrong's commitment to sustainability. You’ll have endless opportunities to learn, grow, and make a significant impact on the world. Together, we'll build tomorrow’s solutions today.

Job Details

• Seniority level: Associate
• Employment type: Temporary
• Job function: Administrative
• Industries: Industrial Machinery Manufacturing and Manufacturing

Location: Scarborough, Toronto, Ontario, Canada

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