Office Administrator

Habitat for Humanity GTA; Toronto; Hybrid; CAD 45,000 - 50,000; Full time

Job summary

A community-focused charity in Toronto is seeking an Office Administrator to manage daily operations and support staff and volunteers effectively. This full-time position offers a hybrid model, with competitive compensation ranging from $45,000 to $50,000 annually. The ideal candidate will possess strong organizational and administrative skills, with proficiency in Microsoft Office. This role supports the organization’s mission to tackle housing challenges in the Greater Toronto Area.

Benefits

Paid vacation and sick days

Corporate gym membership

RRSP matching eligibility

Employee Assistance Plan

Qualifications

• 2 years of experience providing administrative, operational, and customer service support.
• Skilled in coordinating daily office operations, including supplies and vendor communications.
• Strong ability to manage scheduling and internal event support.

Responsibilities

• Manage daily office operations to support staff and volunteers.
• Coordinate office supplies and services within approved budgets.
• Assist with financial administration such as processing invoices and expense claims.

Skills

Administrative support

Customer service

Organizational skills

Basic IT support

Microsoft Office Suite proficiency

Job description

Job Description

Posted Wednesday, January 28, 2026 at 5:00 AM

Job Title:

Office Administrator

Reports To:

Chief Financial and Administrative Officer

Department:

Finance & Administration

Terms of Employment:

Full-time, Permanent. Hybrid (Minimum 3 days in Office)

$45,000 - $50,000 Annually

Location:

Habitat for Humanity GTA (155 Bermondsey road, Toronto, ON M4A 1X9 )

Please be advised: This posting is for an open vacancy.

Who We Are

Habitat for Humanity GTA is greater Toronto’s most recognized provider and advocate of solutions that tackle our region’s housing crisis. Our mission is to create a world where everyone has a safe, quality place to live. We focus on creative solutions to address the affordable housing crisis in Toronto, Brampton, Caledon, York Region and Durham Region. With the help of volunteers, donors and community partners, we unlock change for generations by bringing the benefits of home ownership to more people and communities. Since 1988, Habitat GTA has built 23 new communities, empowering more than 500 families.

Why Join Us

• · A meaningful opportunity to make an impact and help your local community
• Paid vacation and sick days
• Habitat for Humanity days and personal days
• Generous Employee Assistance Plan (EAP)
• Corporate gym membership and an Employee Wellness Plan
• RRSP matching eligibility
• Volunteer opportunities to support our Habitat for Humanity Builds
• Growth and development opportunities
• The pride of being part of a highly respected, high profile global charity

Office Administration & Operations

• Manage daily office operations to support staff, volunteers, and organizational activities
• Coordinate office supplies, equipment, and services within approved budgets
• Liaise with building management, and service providers for maintenance and repairs
• Support onboarding and offboarding of employees and volunteers (workspace, Atrium BT/cards, basic access)
• Maintain office policies, procedures, and administrative records
• Schedule meetings, manage shared calendars, andprovide logistical support for internal events
• Receive and direct incoming calls, mail, and general inquiries
• Assist with basic financial administration such as processing invoices, expense claims, and purchase requests
• Support health and safety requirements, including workplace safety standards and emergency procedures

Administrative & Organizational Support

• Provide administrative and reporting support to senior staff and leadership as required
• Maintain confidential files and records in compliance with organizational policies and privacy legislation
• Assist with coordination of training, meetings, and internal communications
• Support organizational compliance and reporting requirements as assigned
• Act as a first point of contact for basic technology questions or issues
• Assist staff with simple tasks such as connecting to printers, Wi-Fi, or meeting room equipment
• Help set up workstations for new staff (computer, monitor, phone, basic peripherals)
• Maintain a basic inventory of office and IT equipment
• Escalate all technical issues beyond basic support to the organization’s IT specialist

Summary of Skills & Qualifications

• 2 years of experience providing administrative, operational, and customer service support.
• Skilled in coordinating daily office operations, including supplies, equipment, and vendor communications.
• Experience supporting employees and volunteer onboarding/offboarding, workspace setup, and access coordination.
• Strong ability to manage scheduling, shared calendars, meeting logistics, and internal event support.
• Demonstrated accuracy in processing invoices, expense claims, purchase requests, and maintaining administrative records.
• Knowledge of office policies, procedures, confidentiality requirements, and privacy compliance.
• Ability to offer basic IT and technology support, including workstation setup, printer/Wi‑Fi assistance, and equipment inventory tracking
• Proficiency in Microsoft office suite: Teams, Excel, Word, PowerPoint

Your Application

If you are ready to make a change in your local community and become a part of our team at Habitat for Humanity GTA, click on the Apply button within this posting or click on our Careers Page to find more: https://habitatgta.ca/careers/

Your Future at Habitat for Humanity GTA Awaits.

Applicants must be eligible to work in Canada throughout the duration of their employment with Habitat for Humanity GTA. Proof of eligibility will be required.

Habitat for Humanity GTA is committed to creating a diverse environment and is proud to be an equal opportunity employer.

Don’t meet every single requirement? Women and people of colour are less likely to apply to jobs unless they meet every single qualification. At Habitat, we are dedicated to building a diverse, inclusive and authentic workplace. So, if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

Habitat for Humanity GTA is committed to ensuring a barrier-free, accessible and inclusive work environment. We welcome and encourage applications from people with disabilities. Upon individual request, we will endeavor to remove barriers to the hiring process to accommodate candidates with disabilities, providing the applicant has met the bonafide requirements of the employment position. Please inform us should accommodation be required at any point during the recruitment and selection process.

As part of our selection process, the successful candidate must complete a police background check.

We thank all applicants for their interest in Habitat for Humanity GTA, however only those selected for an interview will be contacted.

Habitat for Humanity GTA does not use artificial intelligence technology to assist in screening, assessing, or selecting applicants in the recruitment process.