Office Administrator

Morgan Construction & Environmental Ltd; Edmonton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A respected heavy civil contractor in Edmonton is seeking an Office Administrator to manage communications and provide administrative support across departments. The ideal candidate will have excellent skills in Microsoft Office 365, a friendly demeanor, and experience in office administration. Join our team to contribute to a welcoming environment and efficient operations.

Qualifications

• 3-5 years of office administration or executive assistant experience.
• Proactive mindset in task handling and challenge resolution.
• Ability to thrive in high-pressure situations.

Responsibilities

• Answer and manage the multi-line telephone system.
• Provide comprehensive administrative support to all departments.
• Organize company events and assist with planning.

Skills

Proficiency in Microsoft Office 365

Effective communication

Organizational abilities

Multi-tasking

Education

High School Diploma

Certificate in Office Administration

Job description

Overview

Are you ready to embark on an exciting journey with Morgan Construction where you’ll play a pivotal role in the dynamic world of heavy civil construction? Our team is made up of experts in their fields, we move the earth - and we love it!

At Morgan, we don’t just build projects; we build careers and futures. Join us as an Office Administrator and be a part of our commitment to our values and pillars of excellence.

Morgan Construction and Environmental Ltd. is a well-established and respected heavy civil contractor. Our company is committed to the excellence of our work, workplace safety and building trust with our clients. We believe in our people and trust that they are the backbone of our success.

As a key member of our team, theOffice Administrator will collaborate with and support various departments, ensuring seamless operations and contributing to the overall efficiency of the office. You will act as the first point of contact for anyone calling or visiting head office in Edmonton, AB. This individual will ensure that every touch point and interaction is positive and will direct inquiries in a timely, courteous, and professional manner.

About You

As an Office Administrator, you have a drive for helping others and creating a warm, welcoming first impression. You have an upbeat friendly personality, and thrive on supporting various departments’ initiatives. As a strong verbal and written communicator, you enjoy building relationships with others and can manage multiple responsibilities with ease. If this sounds like you, come join our team!

Responsibilities

• Promptly answer and manage the multi-line telephone system and direct calls appropriately.
• Receive, date stamp, and distribute mail/courier packages.
• Provide administrative support, including but not limited to filing, data entry, and scanning.
• Manage multiple email accounts and maintain timely correspondence.
• Draft and send internal and external communications, such as emails, memos, and newsletters.
• Upload and review driver abstracts.
• Order office supplies and coordinate facility maintenance requests.
• Prepare common office space(s) and boardroom(s) for company meetings.
• Maintain the professionalism of the main common areas.
• Provide comprehensive administrative support to all departments.
• Organize company events and assist with planning components.
• Schedule flights and accommodations for the executive.
• Administer all aspects of inbound and outbound packages being sent to and from the field.
• Manage corporate swag programs by keeping an inventory and supporting distribution.
• Any other duties as assigned to support the Edmonton Team and Corporate Services.

Qualifications

• Intermediate to advanced level of Microsoft Office 365 suite of applications.
• Demonstrate a proactive mindset in handling tasks, resolving challenges, and contributing to the overall efficiency of the office.
• A can-do attitude; willing to learn new things and support various departments as needed.
• Must be able to communicate with others through effective oral and written skills.
• Exhibit a service-centric and solutions-based approach with visitors, customers, candidates, and co-workers.
• Exercise good judgment when disclosing company or personal information.
• Excellent organizational abilities.
• Ability to multi-task and thrive in high pressure situations.
• High School Diploma plus certificate from a recognized Office Administration course or equivalent experience.
• 3-5 years of office administration experience or executive assistant experience.
• Previous experience in a construction environment would be considered an asset.

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