office administrator

Government of Canada; Calgary; On-site; CAD 40,000 - 60,000; Full time

Job summary

A governmental organization in Calgary is looking for an experienced administrative professional. The role requires implementing and reviewing new administrative procedures, managing office services, and overseeing staff. Candidates should have strong interpersonal skills, be reliable, and possess a secondary school graduation certificate. This position involves working under pressure in a fast-paced environment with tight deadlines, and is located on-site without remote work options.

Qualifications

• 7 months to less than 1 year of experience in an administrative role.
• Criminal record check may be required.
• Ability to work independently and under pressure in a fast-paced environment.

Responsibilities

• Implement and review new administrative procedures.
• Delegate work to office support staff and establish work priorities.
• Carry out administrative activities and manage policies related to records.
• Co-ordinate office services and perform data entry.
• Oversee and resolve administrative procedures for the office.
• Plan and control budget and expenditures.

Skills

Efficient interpersonal skills

Flexibility

Organized

Reliability

Ability to multitask

Integrity

Team player

Education

Secondary (high) school graduation certificate

Tools

Quick Books

MS Office

Job description

Languages

English

Education

• Secondary (high) school graduation certificate

Experience

7 months to less than 1 year

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

• Private sector
• Urban area

Responsibilities

• Implement new administrative procedures
• Review and evaluate new administrative procedures
• Delegate work to office support staff
• Establish work priorities and ensure procedures are followed and deadlines are met
• Carry out administrative activities of establishment
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Perform data entry
• Oversee and co-ordinate office administrative procedures
• Resolve conflict situations
• Plan and control budget and expenditures

Supervision

• 3-4 people

Experience and specialization: Computer and technology knowledge

• Quick Books
• MS Office

Additional information: Security and safety

• Criminal record check

Transportation/travel information

• Public transportation is available

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Efficient interpersonal skills
• Flexibility
• Organized
• Reliability
• Ability to multitask
• Integrity
• Team player