Marketing Coordinator Events and Social Media

CIMA+; Mississauga; Hybrid; CAD 55,000 - 70,000; Full time

Job summary

A leading engineering firm is seeking a Marketing Coordinator for a 12-month temporary contract. This role involves supporting event planning, marketing, and logistics across Ontario. The ideal candidate will have significant event management experience, excellent communication skills, and proficiency in digital platforms, ensuring vibrant and engaging interactions at various events. Join a workplace that values collaboration and innovative thinking, where your contributions significantly impact event success and brand visibility.

Benefits

Flexible work environment

Equal opportunity for diverse candidates

Qualifications

• Minimum of 4 years in event management and marketing support.
• Proven ability to use social media platforms effectively.
• Ability to travel across Ontario for events.

Responsibilities

• Support planning and execution of events.
• Manage event logistics, registrations, and compliance.
• Act as onsite contact during events.

Skills

Organizational abilities

Written communication

Verbal communication

Collaboration

Content creation

Vendor management

Sales and CRM experience

Education

Diploma or degree in Marketing, Communications, Event Management

Tools

Microsoft Office

Microsoft Dynamics

PowerPoint

Adobe tools

Job description

Welcome to a commitment to sustainable development you can relate to.

Welcome to people with an inspiring vision of the future and challenge seekers.

At CIMA+, you’ll find a place where your ideas and perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for people.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and the opportunity to work on projects you can relate to.

Welcome to CIMA+

Job Description

This position is temporary, for a 12‑month contract.

The Marketing Coordinator – Events & Social Media is responsible for supporting the planning, coordination, and execution of events across Ontario and Corporate operations. This role combines marketing support, administrative coordination, onsite event management and other special projects as assigned. The Coordinator ensures brand consistency, supports internal teams, manages logistics, and contributes to CIMA+’s overall visibility and engagement through both in‑person events and digital platforms.

Key Responsibilities

Marketing & Communications

• Develop, update, and maintain event‑related marketing materials.
• Prepare talking points, speaker notes, and presentation content as required.
• Write and publish digital content, including blog posts and social media updates.
• Ensure branding standards and templates are applied consistently.
• Coordinate print‑ready materials and liaise with internal/external printers.

Event Logistics & Coordination

• Manage event registrations, attendee lists, and dietary requirements.
• Coordinate booth reservations, AV needs, catering, parking, and facility access.
• Ensure compliance with insurance, fire safety, and venue regulations.
• Process payments, invoices, sponsorship fees, and swag orders.
• Track event budgets, expenses, and documentation.

Onsite Event Support

• Serve as primary onsite contact during events.
• Assist with booth setup, teardown, rentals, and troubleshooting.
• Coordinate staff schedules and provide guidance during event activities.Ensure brand visibility and compliance throughout the event.

Sponsorship Coordination

• Act as a point of contact for all Ontario sponsorship‑related activities.
• Coordinate logos, ads, acknowledgments, and sponsor deliverables.
• Support speaking engagements, introductions, and event participation.
• Maintain updated directories and marketing assets tied to sponsorships.

Reporting & Administrative Support

• Maintain the Master Events Tracker and key planning documents.
• Prepare monthly and yearly summaries of regional activities.
• Update bios, headshots, designations, and templates.
• Organize post‑event debriefs, feedback collection, and lessons learned.

Qualifications

• Diploma or degree in Marketing, Communications, Event Management, or a related field (or equivalent experience).
• Requires a minimum of 4+ years of proven, on‑ground experience in event management/coordination and marketing support, with demonstrated experience attending and supporting high‑profile events and trade shows.
• Proven experience with social media platforms and content creation, adhering to established corporate branding standards and governance, with a clear focus on organizational representation.
• Travel to event locations across Ontario and, on occasion, to other provinces may be required.
• Ability to support onsite setup, coordination, and teardown: given the nature of the position, the person may be required to lift and handle materials, including during the setup of event booth.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work collaboratively across multiple departments.
• Comfortable working onsite at events, including occasional evenings or weekends.
• Comfortable working with Microsoft Office, Microsoft Dynamics, PowerPoint, Adobe tools, and digital platforms like QR codes, online forms etc.
• Vendor management experience is an asset.
• Sales and CRM experience is an asset.

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio‑economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self‑identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.