Marketing Assistant

Sun Communities & Sun Outdoors; St. Catharines; On-site; CAD 40,000 - 50,000; Full time

Job summary

A leading property management company in the Niagara Region is seeking a Marketing Assistant to support the team with various administrative and marketing tasks. The role involves managing GL codes, coordinating trade shows, and performing general administrative duties. Applicants should have a High School diploma, advanced Microsoft Office skills, and minimum 6 months of administration experience. Benefits include comprehensive medical coverage, 401(k) matching, and paid time off, among others.

Benefits

Comprehensive Medical and Prescription coverage

On-Site Fitness Center

401(k) Plan with matching contribution

Tuition Reimbursement program

Paid Time Off including ten holidays

Qualifications

• Candidate must have 6 months of previous administrative experience.
• Exceptional organizational and communication skills are required.
• Advanced proficiency in Microsoft Office suite is necessary.

Responsibilities

• Manage invoice processing and GL code reviews.
• Coordinate trade shows and various marketing logistics.
• Handle administrative tasks such as phone, email, and data entry.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Education

High School Diploma or GED

Bachelor's Degree in Marketing

Job description

Job Summary

The Marketing Assistant is responsible for providing support to the Marketing department team and its management. They aide and assist with a variety of tasks in the marketing department including accounting and financial reporting, invoicing functions, providing field team members with access to marketing systems and performing other administrative duties.

Job Duties

• Reviews GL codes and ensures all invoice uploading, processing and coding is completed monthly, as well as ensuring all Visa and Amex accounts are accurate and paid timely each month. (Essential)
• Provides monthly detail to the accounting department of costs hitting corporate marketing GL accounts. (Essential)
• Manages and assigns all Marketing user logins, passwords, as well as password resets for team members. (Essential)
• Assists in the coordination of trade shows, including booking approved shows, ordering necessary equipment, displays and staging materials. (Essential)
• Performs general administrative functions such as answering phones, typing, copying, opening and sorting mail, labeling files and other assigned duties. (Essential)
• Establishes new community accounts with marketing vendors and maintains accurate user access.
• Assists with ordering and distribution of supplies and signage to communities, and ensures inventoried materials are appropriately detailed and priced for ordering on the Sun Marketplace, as well as on marketing-specific order forms.
• Assists with updates, additions and deletions of content and images to third party vendor sites.
• Manages the ordering and distribution of field team video shops with guidance from RVPs and DVPs.
• Manages resident Opt-Out function in Yardi and updates resident contact information where possible.
• Assists with the updates, additions and deletions to Sun's Google Business Listings.
• Manages scheduling of marketing appointments, meetings, conference calls, booking travel arrangements and agendas, and compiles and submits expenses for marketing executives as needed.
• Fields calls and email correspondence, researches and resolves customer and resident concerns submitted through ZenDesk tickets, and appropriately closes out requests in a timely and confidential manner.
• Other duties and special projects as assigned.

Requirements

• High School Diploma or GED (Required)
• B's Degree in Marketing (Preferred)
• 6 months in previous administrative experience (Required)
• Exceptional organizational and communication skills
• Advanced computer proficiency in the Microsoft Office suite (Word, Excel, PowerPoint), including the ability to use email and internet

Benefits

At Sun Communities, you will be part of an industry-leading organization where you will be challenged, inspired, rewarded and transformed. We place a high priority on our team members, and this is a big part of what sets us apart. We will ask you to give us your very best every day, and will challenge you with interesting work, stretch assignments, a collaborative and supportive work environment and plenty of learning and growth. In exchange, we will reward you with great pay, advancement opportunities, paid time off, great benefits, and flexibility.

• Comprehensive Medical and Prescription coverage with 4 plan options so you can choose the plan that best meets the needs of you and your family
• Comprehensive Dental and Vision Plans
• On-Site Fitness Center
• Voluntary Health and Dependent Care Reimbursement Accounts
• Life, Accidental Death & Dismemberment Insurance and Dependent Life
• Short and Long-Term Disability Coverage
• 401(k) Plan with Sun matching contribution
• Employee Assistance ProgramIdentity Theft Insurance
• Legal Assistance Plan
• Pet Insurance
• Tuition Reimbursement program providing financial support to team members who further their formal education
• Vacation RV Site Discounts for team members when visiting SunRV Resorts across the nation
• Team Member Perks & Discounts program with hundreds of discounts on things like travel, merchandise, mobile phone service, and more
• Up to six weeks of paid parental leave for the birth of a child, adoption, or placement of a child
• Paid Time Off including ten holidays, vacation, personal, sick time, bereavement and pay for jury duty

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