Manager Space Planning

City of Mississauga; Mississauga; On-site; CAD 97,000 - 131,000; Full time

Job summary

A municipal government organization in Mississauga seeks a Manager, Space Planning to lead strategic facility initiatives across 250+ sites. The role requires expertise in space planning, architectural principles, and the ability to manage large teams effectively. Candidates should possess a relevant post-secondary education and a minimum of 10 years' experience in facilities planning. You will develop and oversee corporate policies and ensure compliance with accessibility standards, ultimately enhancing organizational efficiency and service quality.

Qualifications

• Must have post secondary education in Architecture or Interior Design.
• 10 years progressive experience in space planning or workplace strategy required.
• Demonstrated ability to lead and motivate teams.

Responsibilities

• Provide leadership for workplace strategy development.
• Develop multi-year accommodation strategies.
• Manage day-to-day operations of the Space Planning unit.
• Lead capital and operational projects such as relocations and redesigns.
• Ensure compliance with building codes and accessibility standards.

Skills

Post Secondary education in Architecture or Interior Design

10 years progressive experience in space planning

Strong interpersonal and negotiation skills

Political acumen and stakeholder engagement

Advanced knowledge of architectural design

Strong analytical and decision-making skills

Education

Post Secondary education in relevant field

Registered member of OAA or ARIDO

Job description

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Manager, Space Planning

Req ID:27758
Vacancy Type: Temporary upto 18 months
Number of Positions:1
Closing Date:02/27/2026

Job Summary

The Manager, Space Planning is responsible for the strategic leadership, planning, design, and implementation of space planning initiatives across the City’s 250+ facilities. The role oversees workplace strategy and implementation, space planning operations, and renovation projects, ensuring alignment with corporate priorities, accessibility standards, space utilization targets, and the City’s space strategy program. The position leads a team delivering portfolio-wide planning, project execution, accommodation strategies, facilitation, and change management to support organizational efficiency and service excellence.

Duties and Responsibilities

• Provide corporate leadership for workplace strategy development and implementation, as well as space optimization across all City facilities.
• Develop multi year accommodation strategies and portfolio wide space utilization plans.
• Advise Facilities and Property Management Leadership Team as well as corporate leadership on strategic facilities and workplace decisions, based on corporate space standards, stacking plans and utilization.
• Manage day to day operations of the Space Planning unit including furniture lifecycle, accommodation requests, repairs, small jobs, and new hire setups.
• Lead capital and operational projects such as relocations, rightsizing, redesigns, and interior renovation work.
• Develop project scopes, schedules, budgets, procurement documents, and implementation plans.
• Oversee external consultants (architects, engineers, cost consultants), service contracts and contractors.
• Lead business and financial planning for the Space Planning unit.
• Update and oversee corporate policies and standard operating procedures related to furniture, accommodations, and space standards.
• Ensure compliance with building codes, accessibility standards and legislation, procurement bylaws.
• Provide expert guidance and facilitation to divisions and City leadership.
• Respond to staff concerns and inquiries with tact, diplomacy, and conflict resolution skills.
• Prepare briefing notes, business cases, and leadership presentations.
• Manages and provides leadership to staff; prioritizes staff work plan assignments, coaches, develops and supervises team of professionals, inspires enthusiasm, motivation, and commitment of staff to achieve high levels of performance and overseeing the Section Performance Management Process.
• Performs other related duties as assigned.

Skills and Qualifications

• Post Secondary education in Architecture or Interior Design or combination of a related discipline and years of experience.
• Must be a registered member of OAA (Ontario Association of Architects) or ARIDO (Association of Registered Interior Designers of Ontario.
• 10 years progressive experience in space planning, facilities planning, or workplace strategy in complex multi site environments.
• Demonstrated success implementing workplace strategies and space standards.
• Advanced knowledge of architectural, design, planning, and workplace strategy disciplines.
• Experience managing capital projects, multi disciplinary teams, and organizational change initiatives.
• Strong ability to interpret complex technical documents, policy frameworks, and design standards.
• Operational understanding of project management methodologies and in‑depth knowledge of construction and/or procurement practices (preferred).
• Demonstrated ability to lead, motivate, supervise, and develop staff.
• Skilled in preparing and presenting analysis, recommendations, and strategic insights to executives and customers.
• Political acumen and experience engaging effectively with senior leadership and a broad range of stakeholders.
• Excellent business acumen with strong analytical, decision‑making, organizational, problem‑solving, and presentation skills.
• Strong interpersonal, negotiation, influencing, facilitation, and conflict‑resolution abilities.

Hourly Rate/Salary:$ 97,831.00 - $ 130,442.00
Hours of Work:35
Work Location:Civic Centre
Department/Division/Section:CMS/Community Services Dept,CMS/Facilities & Property Management,Facility Planning
Non-Union/Union: Non Union

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.
We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.
All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.
Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.
If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [e-mail] citing the Job ID and Job Title.This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.