Maintenance Clerk -MRO Buyer (Contract)

Westlake Chemical; Vaughan; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading chemical manufacturer in Vaughan is seeking a Maintenance Clerk and MRO Buyer to manage spare parts and procurement processes within the maintenance department. The successful candidate will optimize stock management, generate purchase orders, and liaise with maintenance staff and vendors. Strong familiarity with procurement activities, plant experiences, and safety standards is essential. Ideal applicants will have at least 3 years in a similar role and proficiency in MS Excel and procurement software.

Qualifications

• 3+ years experience in plant procurement activities required.
• Experience with JDE/SAP strongly preferred.
• Working understanding of Microsoft Word and Powerpoint required.

Responsibilities

• Lead the spare parts program and stock room for the maintenance department.
• Generate all PO’s per request from maintenance department or the plant.
• Work with maintenance department to resolve procurement issues.

Skills

Safety awareness

Microsoft Word proficiency

Basic Excel functions

Plant procurement experience

Familiarity with JDE/SAP

Experience with CMMS systems

Teamwork ability

Job description

Westlake offers you the potential to enrich your work life and career experience in an entrepreneurial environment. We work together to enhance peoples' lives through our products and presence in the communities in which we operate.

Summary

This role is a critical role within the maintenance department that handles the purchasing, stock room and administrative duties of the maintenance department. The successful candidate will work closely with the maintenance department and operations manager to upkeep and audit the processes within the maintenance department. It will be a role that primarily functions in an office setting while also involving interactions with the floor, equipment and hourly staff.

Maintenance Clerk (50%)

• Lead the spare parts program and stock room for the maintenance department
• Work with maintenance team to establish minimum stock levels for critical spare parts
• Conduct cycle counts on critical parts on a frequency
• Optimize the existing spare parts rooms to reduce time taken to find parts
• Coordinate with receiving and maintenance team to put away received maintenance items into their appropriate location
• Create/update LOTO placards for all employees and equipment using our Brady software system
• Perform equipment and safety audits as needed
• Maintain safety maps for plant (AED, fire extinguishers, etc)
• Maintain and submit maintenance KPI reports (monthly metrics, machine hours, etc)
• Perform administrative tasks and tracking for maintenance department as needed (winter jacket issuance, training tracking, vacation form management, hot work permit filing, etc)
• Work with our maintenance planner to upkeep our CMMS system
• Perform other duties as assigned based on plant needs

MRO Buyer Responsibilities (50%)

• Generate all PO’s per request from maintenance department or the plant (for consumables and supplies). This requires constant communication and meeting with maintenance office. Maintain priority on placing orders per maintenance office requirement
• Communicate PO’s to the vendors and contractors, obtain confirmations of dates and quantities, notify requestor of deviations to request, and document all correspondence.
• Working closely with maintenance/vendors/receiving, to ensure paper works are sent to receiving and PO’s received/closed.
• Work with maintenance department to resolve any procurement issues such as obsolescence, delivery delays, etc.
• Utilize PO information to maintain a budget impact tracker for the maintenance department
• Lead month end meetings to review available budget left for the month with the maintenance department
• Maintain the PO, quote and issuance processes to Westlake policy standards and for audit purposes
• Responsible to respond to BSG and Finance issues regarding the PO’s, including AP scorecard, pricing issues, discrepancies, etc. (FIRST LEVEL)

Skills & Abilities

• A strong sense of safety and ability to follow Westlake policies will be required
• A working understanding of Microsoft Word and Powerpoint
• A strong familiarity with basic Excel functions such as tables and tabulations are required
• 3+ years experience in plant procurement activities required, with experience in JDE/SAP strongly preferred
• Knowledge and experience working with maintenance CMMS systems, especially Fiix, strongly preferred
• Ability to work in a manufacturing environment
• Ability to work effectively in a diverse team environment

Westlake is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristics protected by applicable legislation.