Litigation Legal Assistant

Marberg Staffing; Toronto; Hybrid; CAD 50,000 - 60,000; Full time

Job summary

A mid-size law firm based firm in North York is seeking a Litigation Legal Assistant. The role involves providing legal administrative support, managing files, conducting conflict searches, and preparing legal documents. The ideal candidate will have around 3+ years in a similar position with strong MS Office skills. This position offers a hybrid work model with competitive compensation ranging from $50,000 to $60,000 per annum, plus benefits.

Qualifications

• Approximately 3+ years of experience supporting a litigation practice.
• Law firm experience required.

Responsibilities

• Provide legal administrative support services to a commercial litigation team.
• Conduct conflict searches and manage opening and closing of files.
• Prepare, review, and finalize monthly prebills and legal invoices.

Skills

Advanced proficiency in MS Office

Fast and accurate typing skills

Proficiency with legal databases

Strong English communication skills

Education

Post Secondary Degree or Diploma in Legal Administration

Job description

Overview

Litigation Legal Assistant for a mid-size law firm client in North York. This role is being recruited by Marberg Staffing Ltd.

Details

• Role: Litigation Legal Assistant
• Employer: Marberg Staffing Ltd.
• Location: North York (Hybrid - 2 days remote, 3 days onsite with free parking)
• Job Type: Full-Time Permanent
• Compensation: From $50,000 to $60,000 per annum + benefits
• Regular Work Hours: 7.0 hours per day (35 hours per week) with 1 hour lunch break, Monday to Friday

Responsibilities

• Provide legal administrative support services to a busy commercial litigation team, with a focus on bankruptcy and recovery. Liaise with a variety of stakeholders, including clients, opposing counsel, court staff, and agents, utilizing strong organizational skills and a solid understanding of litigation processes.
• Conduct conflict searches and manage the opening and closing of files.
• Perform searches using TransUnion, Equifax, Ministry of Transportation of Ontario (MTO), and Teraview databases.
• Draft, finalize, and send demand letters, letters serving court documents, and other correspondence.
• Submit court documents through the JSO portal.
• Arrange for, and follow up on service of Statements of Claim.
• Prepare legal documents including Affidavits of Service, Satisfaction Pieces, and Notices of Discontinuance.
• Coordinate with the Trial Coordinator’s office to obtain and confirm Motion dates.
• Compile, serve, and file Motion Records, Factums, and Briefs of Authorities.
• Upload documents onto Case Centre and hyperlink them as required by Practice Directions.
• Request and coordinate Skip Trace searches.
• Liaise with debtors, opposing counsel, court offices, and other legal professionals.
• Prepare, review, and finalize monthly prebills and legal invoices.
• Additional legal administrative support responsibilities as required.

Qualifications

• Education: Post Secondary Degree or Diploma in Legal Administration or equivalent combination of education and work experience.
• Preferred Work Experience: Approximately 3+ years of experience supporting a litigation practice, with a focus on recovery and creditor rights.
• Sector Experience: Law Firm experience required.

Technical and Language Skills

• Advanced proficiency in standard MS Office applications including Word, Outlook and Teams (will be tested).
• Fast and accurate typing skills and attention to detail (will be tested).
• Proficiency with legal databases and court portals such as JSO and Case Centre.
• Strong English communication skills, both written and verbal, including advanced level business writing skills, excellent spelling, grammar, proofreading and syntax, and polished, professional telephone manners.

Task-Based Qualifications and Additional Attributes

• Familiarity with Ontario Rules of Civil Procedure.
• Punctual, responsible, and reliable. Demonstrated record of professional conduct and character.
• Pleasant and courteous. Demonstrated commitment to client service and professional representation of the organization.
• Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
• Superior attention to detail, and organized, methodical approach to completion of tasks.
• Advanced organizational, coordinative and time management skills, with the ability to prioritize tasks effectively for self and others, meet tight deadlines and work well under pressure.
• Demonstrated ability to work well both independently and collaboratively, and liaise effectively with a wide and diverse range of internal and external stakeholders.

Additional Requirements

• Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
• Ability to work both remotely and onsite, abiding by organization health and safety policies.
• Ability to declare personal Non-Conflict of Interest in execution of position responsibilities.
• Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.

Application Notes

Qualified applications may be contacted on the same day as the date of application. We thank all applicants for their interest, but only those selected for an interview will be contacted. For the most current information including salary range, please visit the Marberg career portal at marberg.com / career-portal.

Application Acceptance

Marberg Staffing only accepts applications through LinkedIn and marberg.com.

Diversity and Inclusion

Marberg is committed to supporting workplace diversity and inclusivity, to reflect the demographic profile of all Ontarians. Applications are encouraged from equity seeking groups including people of colour, Indigenous people, individuals with disabilities, and people from the LGBTQ2S community.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Legal and Administrative

Industries

• Law Practice and Office Administration

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