Legal Personal Assistants

TYLER WEIR; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A global law firm is seeking experienced Legal PAs to support its team in Toronto. You will manage diaries, travel arrangements, and provide administrative support to partners. Candidates should have previous experience in a similar role, strong organisational skills, and proficiency in Microsoft Office. This position offers a competitive salary, hybrid working, and opportunities for professional development.

Benefits

Competitive salary

Professional development opportunities

Wellness initiatives

Qualifications

• Previous Legal PA or professional services PA experience required.
• Experience in an international law firm is advantageous.
• Strong ability to manage multiple priorities under pressure.

Responsibilities

• Provide high-level PA and administrative support.
• Manage diaries, mailboxes, and travel arrangements.
• Coordinate workflows and delegate across teams.

Skills

Organisational skills

Communication skills

Client-focused approach

Flexibility and adaptability

Tools

Microsoft Office applications

Job description

About the job

We are delighted to be partnering with an exciting new global law firm entering the Dublin market. With an established international footprint and a reputation for excellence across multiple jurisdictions, this firm is building its presence in Ireland and is looking for talented Legal PAs to join its team.

This is a unique opportunity to become part of a new office from the ground up while benefiting from the resources, training and career progression of a major international law firm.

Role Responsibilities

As a Legal PA, you will play a pivotal role in supporting partners and fee earners, ensuring the smooth running of busy practices. Key responsibilities will include:

• Providing high-level PA and administrative support to designated stakeholders.
• Managing diaries, mailboxes, international travel, and meeting arrangements.
• Acting as a liaison for clients and colleagues, handling correspondence and queries.
• Supporting billing, finance and compliance processes with accuracy and efficiency.
• Preparing and formatting documents, pitches, presentations and event materials.
• Coordinating workflows and delegating effectively across dedicated support teams.
• Driving process improvements and embracing technology to enhance efficiency.
• Supporting junior colleagues and contributing to the team’s culture of development and feedback.
• Getting involved in wider firm initiatives, including pro bono, community and D&I projects.

Key Requirements

The ideal candidate will be an experienced, proactive PA with strong organisational skills and a client-focused approach. You should bring:

• Previous Legal PA or professional services PA experience (international law firm experience advantageous).
• Excellent communication and relationship-building skills, both internally and externally.
• Strong organisational skills with the ability to manage multiple priorities under pressure.
• Proficiency in Microsoft Office applications (Outlook, Teams, Copilot).
• A proactive approach to problem-solving and task ownership.
• Flexibility, adaptability, and a collaborative mindset.
• Professionalism, discretion, and an eye for detail.

What’s on Offer

• The opportunity to be part of a newly established Dublin office of a leading global firm.
• Structured professional development, mentoring, and international exposure.
• A collaborative, inclusive culture with opportunities to contribute beyond day-to-day responsibilities.
• Competitive salary and benefits, including hybrid working, wellness initiatives and long-term career growth.