Legal Assistant – Litigation (Personal Injury)

Perley-Robertson, Hill & McDougall LLP/s.rl.; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A legal services firm based in Ottawa is seeking an experienced Legal Assistant to support two lawyers in the Litigation Department, focusing on both Personal Injury and Commercial Litigation. Responsibilities include drafting legal documents, managing files, and coordinating client interactions. The ideal candidate will have a diploma in Office Administration - Legal or equivalent, with at least two years of relevant experience and strong knowledge of legal procedures.

Qualifications

• Minimum of two years’ experience in legal assistant or law clerk role.
• Strong knowledge of the Rules of Civil Procedure.
• Familiarity with court filing procedures.

Responsibilities

• Drafting and proofreading legal documents.
• Preparation of pleadings and briefs.
• Managing day-to-day file administration.

Skills

Strong organizational skills

Attention to detail

Communication skills

Time-management skills

Education

Diploma in Office Administration – Legal, Law Clerk, or equivalent

Tools

MS Office (Word, Outlook, Excel)

Legal accounting software

Job description

Overview

We are seeking an experienced and highly organized Legal Assistant to provide direct support to two lawyers within our Litigation Department: one focused on Personal Injury law and the other on General Commercial Litigation. The successful candidate will play a key role in managing legal and administrative tasks across both areas of practice, ensuring seamless and efficient file handling, high-quality documentation, and top-tier client service. This position requires a candidate with proven experience supporting both Personal Injury and Commercial Litigation files and a thorough understanding of the Rules of Civil Procedure.

Responsibilities

• Drafting, editing, and proofreading legal documents and correspondence with strong attention to detail
• Preparation of pleadings, briefs, affidavits of documents, bills of costs, and motions for various levels of court
• Organization and maintenance of large volumes of documentation using the firm’s document management system
• Managing day-to-day file administration, including opening, maintaining, and closing files
• Coordinating and scheduling meetings, examinations for discovery, mediations, and court appearances
• Responding to client inquiries and maintaining professional client relationships
• Preparing dockets and accounts; assisting with billing and time entry
• Assisting with eDiscovery processes, software, and procedures
• Assisting with firm-wide or departmental projects and supporting other departments as needed

Qualifications

• Diploma in Office Administration – Legal, Law Clerk, or an equivalent combination of education and relevant experience
• Minimum of two years’ experience in a legal assistant or law clerk role, supporting both Personal Injury and Commercial Litigation files
• Strong knowledge of the Rules of Civil Procedure and related court processes
• Familiarity with court filing procedures (in-person and electronic) at various levels
• Proficient with PC desktop tools including MS Office (Word, Outlook, Excel)
• Experience with legal accounting and docketing software considered an asset
• Bilingualism (English/French) is an asset but not required
• Strong organizational and time-management skills; ability to prioritize effectively in a fast-paced environment
• High level of accuracy and attention to detail
• Ability to work both independently and collaboratively as part of a legal team
• Discretion and professionalism in handling sensitive and confidential information
• Excellent verbal and written communication skills
• A positive, proactive attitude and commitment to delivering high-quality client service

Skills Required

• Strong organizational and time-management skills; ability to prioritize effectively in a fast-paced environment
• High level of accuracy and attention to detail
• Ability to work both independently and collaboratively as part of a legal team
• Discretion and professionalism in handling sensitive and confidential information
• Excellent verbal and written communication skills
• A positive, proactive attitude and commitment to delivering high-quality client service

Interested applicants should apply in confidence to [e-mail].