Legal Administrative Assistant

Aird and Berlis LLP; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading Canadian law firm in Toronto is seeking a detail-oriented Legal Assistant with a background in Real Estate Law. The role involves supporting Condominium Law Clerks through administrative tasks, reviewing agreements, and managing condominium project details. Ideal candidates have strong technical skills, communication abilities, and can thrive under pressure. Competitive compensation and opportunities for growth are offered.

Benefits

Competitive compensation and benefits package

Opportunities for growth and on-the-job training

Wellness Programs

Mentor program

Active involvement in the community with opportunities to volunteer

Qualifications

• Previous experience as a legal assistant with some exposure to Real Estate Law or Condominiums would be considered an asset.
• Handle time pressure situations and stress of multiple demands.
• The ability to be flexible to the changing demands of the job.

Responsibilities

• Reviewing Agreements of Purchase and Sale and entering information into Lawyer Done Deal.
• Keeping track of large condominium projects using MS Excel.
• Assisting in the closing process for both interim and final closings.

Skills

Strong technical skills using Microsoft Suite of Applications

Strong verbal and written communication

Good judgement and decision making

Strong interpersonal skills

Organized

Resourceful

Ability to problem solve

Education

Successful completion of a related post-secondary Legal Assistant or Law Clerk program

Tools

Lawyer Done Deal

Teraview

Job description

Overview

Who We Are : Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s and Vancouver’s financial districts. With over lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In :

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things : client service, your career and your life.

What We Are Looking For :

This position is suited for someone with experience as a legal assistant with some exposure to Real Estate Law or Condominiums or a recent graduate from a Law Clerk or Legal Assistant program. This position is ideal for someone who has strong attention to detail, can handle time pressure situations and has strong verbal and written communication skills. The successful candidate will closely work our very busy Condominium Law Clerks and play an important role in supporting the department through various administrative requirements and tasks.

Responsibilities

• Reviewing Agreements of Purchase and Sale and entering information into Lawyer Done Deal
• Keeping track of large condominium projects using MS Excel
• Assist with the management of all deposits related to condominium purchases for numerous units / buildings
• Assisting in the closing process for both interim and final closings
• Organizing files and keeping all filing up to date (both paper and electronic)
• Diarizing and tracking closings by maintaining team calendars
• Various administrative tasks such as : handling incoming phone calls, mail, faxes and emails, wire deposits, opening files, closing files, record books, photocopying, etc.
• Strong organizational skills and ability to multitask
• Produce the highest quality of work
• Accountable for all work assigned
• Take initiative
• Confidential

Requirements

• Previous experience as a legal assistant with some exposure to Real Estate Law or Condominiums would be considered an asset
• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Handle time pressure situations and stress of multiple demands
• The ability to be flexible to the changing demands of the job

Skills

• Strong technical skills using Microsoft Suite of Applications
• Working experience with Lawyer Done Deal or similar database and Teraview would be an asset
• Flexible to work overtime as required
• Strong verbal and written communication
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful

Why You Should Apply

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness Programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.