Judges Personal Assistant

Public Defence Service - New Zealand; Hamilton; On-site; CAD 48,000 - 65,000; Full time

Job summary

A government ministry in Hamilton is looking for a Judge's Personal Assistant to support District Court Judges with administrative tasks. You will manage diaries, correspondence, and travel arrangements while ensuring smooth daily operations. The ideal candidate will have a relevant qualification and experience in high-pressure environments. Strong communication and organisational skills are necessary. This full-time role offers competitive salary, opportunities for professional development, and beneficial work-life balance.

Benefits

4.4 weeks holiday leave

Online professional development portal

Access to inclusive networks

Qualifications

• Previous experience providing executive or personal assistance in a busy environment is required.
• Strong written and verbal communication skills.
• Experience in events management and general office duties.

Responsibilities

• Manage Judges' diaries, correspondence, and meetings.
• Prepare agendas, meeting materials, and clear minutes.
• Handle confidential matters and act as the main point of contact.

Skills

Strong organisation skills

Problem-solving skills

Prioritisation skills

Excellent attention to detail

Time management

Planning skills

Strong written communication

Strong verbal communication

Events management experience

Ability to work independently

Education

Relevant secretarial qualification

Job description

Job Description

Te Haeata / The Opportunity

Do you have experience as a personal or executive assistant and want to take the next step in your career? Join the Ministry of Justice as a Judge's Personal Assistant, where you'll provide vital administrative and secretarial support to District Court Judges, work closely with a diverse team, and play a key role in delivering accessible justice services across New Zealand.

This is a fantastic opportunity to grow your organisational and communication skills in a dynamic, people-focused environment.

In This Role, You Will

• Manage Judges' diaries, correspondence, and meetings for smooth daily operations
• Prepare agendas, meeting materials, and clear minutes to support decision-making
• Handle confidential matters and act as the main point of contact for stakeholders
• Organise travel, events, and resources for Judges
• Support continuous improvement and innovation in administrative processes
• Build strong relationships across the Ministry and with key external partners

This is a great opportunity to experience a unique and fascinating part of the public service, supporting the justice system at its core. If you are ready to progress your career and make a real difference, apply now!

Ō Pūkenga / Skills And Experience

To succeed in this role, you will bring:

• Relevant secretarial qualification and/or equivalent experience
• Strong organisation, problem-solving, and prioritisation skills
• Minimum accurate word processing speed of 70 words per minute
• Excellent attention to detail, time management, and planning skills
• Strong written and verbal communication skills
• Experience in events management, general office duties, and working with a wide range of computer-based applications

You will be working as part of a geographically spread team, so your ability to work independently and manage your workload with minimal supervision is essential.

Previous experience providing executive or personal assistance in a busy environment is required; legal or court experience would be advantageous.

Please note that this is a full time, 40 hours per week, role based in Hamilton.

Mō Mātou / About Us

At Te Tāhū o te Ture - the Ministry of Justice, we're committed to strengthening people's trust in the law of Aotearoa, New Zealand.

In this role, you'll work closely with members of the Judiciary, other support staff, managers and staff in the Court, the Office of the Chief District Court Judge, National Transcription Service team, ICT Judicial Support staff, and external stakeholders including Community Magistrates, legal professionals, Ministers' Offices, and key regional stakeholders.

Joining Te Tāhū o te Ture means you will become part of an organisation that welcomes and supports people of all gender identities, ages, ethnicities, sexual orientations, disabilities and religions.

Ngā painga o tēnei wāhi mahi / What's great about working here

Benefits

• 4.4 weeks holiday leave
• An online professional development portal
• Access to a variety of inclusive and proactive networks

See our full range of benefits here.

With a wide range of jobs, you also get the chance to gain a variety of skills and experience while developing your career.

Utu ā-tau / Salary

The salary band for this role is between $60,729 and $80,794 and starting salary will be based on skills and experience.

Tono Mai / How To Apply

To apply, click the Apply button below to be directed to our Careers website. You can view a detailed position description here, as well as complete an online application form by attaching your CV and cover letter.

Applications close on Thursday, 29 January; however we will be reviewing applications as they come in and may invite successful candidates to interview before the close date.

If you have any questions, please contact [e-mail]

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