Instructional Support Assistant

University of Toronto; Toronto; On-site; CAD 63,000 - 82,000; Full time

Job summary

A leading academic institution in Toronto is seeking a dedicated Administrative Support role within the Department of Economics. The successful candidate will provide comprehensive administrative support, including coordinating grade submissions, organizing meetings, and handling confidential materials. The position requires strong communication skills, experience in a university setting, and proficiency in Microsoft Office. This full-time role offers a competitive salary within a collaborative and inclusive academic environment.

Qualifications

• Minimum two years of related administrative support experience in a university setting.
• Experience proofreading and formatting academic materials.
• Familiarity with databases, surveys, and report generation.

Responsibilities

• Coordinate submission processes of student grades.
• Prepare and distribute course materials.
• Proofread and edit academic content.

Skills

Excellent verbal and written communication skills

Time management

Organizational skills

Interpersonal skills

Adaptability

Goal-oriented

Team player

Education

Advanced College Diploma (3 years)

Tools

Microsoft Office (Excel, Word, Access)

Crowdmark

Job description

Date Posted: 12/12/2025
Req ID: 46403
Faculty/Division: Faculty of Arts & Science
Department: Dept of Economics
Campus: St. George (Downtown Toronto)
Position Number: 00050743

About us

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs. We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity

The Department of Economics at the University of Toronto ranks among the top economics departments internationally, and is number one in Canada. Nearly seventy percent of all students take at least one course in economics during their undergraduate studies, and our enthusiastic faculty is committed to educating and inspiring them all. Teaching and research in our department span a wide range of fields that cover theory, applied data analysis, and econometric methodology. Located in the downtown core of Canada’s largest city, our department is immersed in a rich environment of rapidly expanding business and financial capital.

Your responsibilities will include

• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Disseminating program and/or service information
• Coordinating the submission process of student grades/marks
• Coordinating the preparation and distribution of program and/or course material
• Coordinating meeting schedules, agendas, materials, actions and follow‑up items
• Proofreading and fact‑checking content; editing programs and service material
• Handling confidential exam documentation; scanning, filing and copying documents
• Liaising with stakeholders to coordinate space and resource requirements

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum two years of recent and related experience providing administrative support to university faculty, TAs, and staff in the coordination of labs for first and second‑year courses
• Experience proofreading and formatting lecture notes, problem sets, tests and exams
• Demonstrated experience working with databases and surveys and generating reports
• Experience working with undergraduates and providing information to students
• Experience organizing and planning of meetings and events
• Experience handling confidential materials, such as examination papers
• Excellent verbal and written communication skills
• Well‑developed and strong interpersonal skills
• Excellent time management, prioritization and organizational skills and the ability
• Advanced working knowledge of Microsoft Office including Excel, Word, Access, ROSI and Crowdmark
• Ability to work effectively as a team member

To be successful in this role you will be

• Adaptable
• Goal oriented
• Organized
• Tactful
• Team player

Closing Date: 12/23/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full‑Time
Pay Scale Group & Hiring Zone: USW Pay Band 08 – $63,963. with an annual step progression to a maximum of $81,797. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Recruiter: Carolyn Wright

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialised and 2SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognise that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].