Human Resources Coordinator & People & Culture

RI-MUHC | Research Institute of the MUHC | #rimuhc; Montreal (administrative region); Hybrid; CAD 44,000 - 83,000; Full time

Job summary

A leading research institute in Montreal seeks an HR Coordinator to manage HR activities and support employees and researchers. This full-time position requires bilingual communication skills and at least three years of relevant experience. The role offers a hybrid work arrangement with competitive pay, ensuring quality service within a collaborative environment. Join us to contribute to the innovative HR processes and enhance the employee experience.

Benefits

Supportive work environment

Engaging HR projects

Work–life balance

Qualifications

• Minimum of three years of experience in an HR coordination or support role.
• Experience with a payroll system and/or Human Resources Information System (HRIS).

Responsibilities

• Administer HR activities throughout the employee lifecycle.
• Respond to inquiries regarding payroll and benefits.
• Work closely with the Payroll Department to validate hours worked.

Skills

Bilingualism (French and English)

Communication skills

Organizational skills

Attention to detail

Proficiency in Microsoft Office

Education

Diploma of College Studies (DEC)

Job description

Overview

Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the McGill University Health Centre (RI-MUHC), you can be part of an organization focused on scientific discovery and innovation in patient-centered medicine. Join us today and make a difference!

Position Summary

Reporting to the Human Resources Supervisor, the incumbent is responsible for the administration and coordination of human resources activities. They handle the operational and transactional management of HR files throughout the employee and research trainee (student) lifecycle, ensuring the delivery of high-quality service to employees and internal partners. This position is ideal for a structured, service-oriented individual who wishes to work in a dynamic HR environment, with exposure to a variety of processes.

General Duties

• HR Administration and Employee Lifecycle
  • Create, update, and maintain employee and research trainee (student) records in the Human Resources Information System (HRIS), including hires, terminations, status changes, salary, job title, cost center, etc.
  • Manage certain leaves of absence, such as QPIP leave and unpaid leave, including tracking requests and updating employee records.
  • Ensure accurate maintenance of electronic employee files, including scanning and archiving documents.
  • Prepare employment verification letters, insurance certificates, and other administrative documents.
  • Complete and follow up on various forms related to pension plans.
  • Manage the administration of group insurance plans, including employee enrollment, coverage changes, and responding to inquiries.
• Support for Employees and Internal Partners
  • Respond to inquiries from employees, research trainees, managers, and researchers regarding payroll, benefits, volunteers, HR policies and procedures, training, and required documentation.
  • Follow up with researchers, delegates, employees, and trainees to ensure compliance and the completeness of files.
• Payroll and Reporting
  • Work closely with the Payroll Department to provide information, validate hours worked, and review overtime.
  • Assist the Payroll Department in correcting manual or system-related errors.
  • Generate and analyze HR and payroll reports for administrative and monitoring purposes.
• Continuous Improvement and Projects
  • Participate in cross-functional HR projects aimed at improving processes, the employee experience, or HR tools.
  • Perform any other related tasks or attend meetings as required by the division.

Education / Experience

Education: Diploma of College Studies (DEC). AEC or DEC in a related field (e.g., Accounting and Management Techniques – HR profile, or Human Resources Management Support).

• Minimum of three (3) years of relevant experience in an HR coordination or support role.
• Experience with a payroll system and/or a Human Resources Information System (HRIS).

Required Skills

• Bilingualism required (excellent command of both French and English, written and spoken)
• Excellent communication and interpersonal skills
• Strong organizational skills, ability to manage multiple priorities, and meet deadlines
• Attention to detail, thoroughness, and discretion
• Autonomy, resourcefulness, and a collaborative mindset
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Access is an asset)

Additional information

• Status: Full-time
• Pay Scale: $44,408.00 - $82,427.80. Commensurate with education & work experience
• Work Arrangement: Hybrid – 2 days per week on-site
• Work Shift: 35-hour workweek, Monday to Friday
• Work Site: Downtown Montreal (2155 Guy Street)

What We Offer

• A supportive, collaborative, and well-structured work environment
• Exposure to a variety of HR files and engaging projects
• Conditions that promote a healthy work–life balance

We thank all applicants for their interest. Only those selected for an interview will be contacted.

If you wish to include a cover letter, please attach it with your resume in one document.

Equal Opportunity Employment Program

The Research Institute of the McGill University Health Centre hires on the basis of merit and is strongly committed to equity, diversity and inclusion within its community. We welcome applications from all qualified candidates who self-identify as members of racialized groups/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and 2SLGBTQIA+ persons. We also welcome candidates with the skills and knowledge to productively engage with diverse communities. Persons with disabilities who anticipate needing accommodations for any part of the application process may confidentially contact, [e-mail]