HR Coordinator - Hybrid

Inspiretci; Toronto; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

A leading HR firm in Toronto is looking for an experienced HR Coordinator to provide administrative support. This hybrid position requires managing personnel transactions, onboarding new hires, and ensuring workplace safety. Candidates should have a diploma in human resources and strong communication skills. Join a dynamic team committed to promoting a safe work environment.

Qualifications

• Reliable means of transportation is required.
• Must be physically able to perform essential job functions.
• Must communicate effectively in English.

Responsibilities

• Administers personnel transactions for hires and promotions.
• Conducts onboarding of new employees and processes paperwork.
• Supports employee recruitment and maintains safety records.

Skills

Communication skills

Problem-solving

Organizational skills

Human resources knowledge

Attention to detail

Education

University or college diploma in human resources or equivalent

Tools

Human resource systems

Payroll systems

Spreadsheet software

Word processing software

Job description

Overview

We are hiring an experienced full-time HR Coordinator for our client in Toronto, ON.

Position: Hybrid (4-day onsite, 1-day work from home)

The Human Resources Coordinator will provide a high level of administrative support for Human Resources by preparing reports, handling information requests, auditing, and performing a variety of administrative functions. Promotes a healthy and safe workplace. Implements human resources policies and guidelines to meet organizational needs and to comply with state and federal laws.

Responsibilities

• Administers personnel transactions such as hires, promotions, transfers, performance reviews, and terminations; prepares employee statistics of reporting under the direction of the Human Resources Manager; coordinates with third-party vendors if needed.
• Conducts onboarding of new employees, prepares orientation folders; processes all paperwork, including verification, and assists in orientation of new hires.
• Reviews and manages daily, employee time records in the timekeeping system; includes reporting of daily hours into JDE and processing requests for time off.
• Supports employee recruitment efforts.
• Supports the site safety committee. Coordinates regular safety committee meetings and departmental safety meetings under the direction of the Human Resources Manager.
• Maintains all safety files and records (plant documentation and employee training records).
• Upon direction of Human Resources Manager, prepares information, signs, posters, barriers, and other materials to warn of potential and actual safety hazards and to prevent access to hazardous conditions.
• Participates in safety audits, inspections, and accident /incident investigations; observes employee activities and workplace conditions; submits recommendations to management to correct deficiencies, eliminate hazards, and improve the overall program.
• Prepares, reviews, and submits accident/injury reports, obtains proper authorization, and works with the plant manager and human resources to ensure all necessary paperwork is completed/filed.
• Coordinates with plant safety personnel for information and benchmarking.
• Monitors and maintains records of fire and life safety equipment.
• Supports administration of PPE program.
• Conducts onboarding of new employees; prepares orientation folders; processes all paperwork including verification; and assist in orientation of new hires.
• Gains knowledge of legal requirements and government reporting regulations affecting human resources functions and supports policies, procedures, and reporting for compliance.
• Assists in the coordination, supervision, and completion of special projects.
• Responsible for coordinating meetings, travel arrangements, and special events as needed.
• Performs other tasks as instructed by supervision.

MINIMUM QUALIFICATIONS

• Reliable means of transportation is a requirement for this role.
• Hybrid role with 4 days of work from the office and 1 day of work from home.
• University or college diploma in human resources or equivalent.
• Must be physically able to perform the essential functions of the job, with or without reasonable accommodations.
• Must be able to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Must be able to draft reports, basic business correspondence, and procedure manuals.
• Must be able to effectively present information and respond to questions to speak effectively one-on-one or before groups of employees of the organization.
• Must be able to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Must be able to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Must be able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Must be able to solve practical problems involving several concrete variables in standardized situations.
• Must be able to communicate effectively verbally and in writing in English.
• Must have knowledge of human resource systems, payroll systems, spreadsheet software, and word processing software.
• Must be able to handle sensitive and confidential information, maintaining confidentiality and integrity, and demonstrating sensitivity to employees who communicate issues.
• Must be able to work well with others and perform duties professionally under pressure.