HiRO National Study Coordinator

University of British Columbia; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

A major Canadian university is looking for a HiRO National Study Coordinator to oversee research coordination and compliance for cardiogenetics studies. The role requires a Bachelor's degree and at least two years of related experience. Responsibilities include writing protocols, ensuring ethical compliance, and managing study logistics. The position offers a competitive salary and is crucial for driving innovative research within the Division of Cardiology. Excellent project management and communication skills are essential.

Qualifications

• Undergraduate degree in a relevant discipline.
• Minimum of two years of related experience.
• Willingness to respect diverse perspectives.

Responsibilities

• Writes standard protocols and procedures for research.
• Documents research protocols for ethics review.
• Coordinates ethics submissions and certification.

Skills

Project management skills

Analytical skills

Communication skills

Attention to detail

Ability to translate complex information

Education

Bachelor’s degree in health or science-related discipline

Equivalent experience

Job description

Job Summary

HiRO National Study Coordinator (Staff - Non Union, M&P - AAPS Salaried, Research and Facilitation, Level A). Department: Krahn Laboratory, Division of Cardiology | Department of Medicine | Faculty of Medicine. Compensation Range: $5,365.42 - $7,709.92 CAD Monthly. This is a leave replacement for a 1-year term duration.

Posting Details

Posting End Date: February 20, 2026. Note: Applications will be accepted until 11:59 PM on the Posting End Date. Job End Date: April 2, 2027.

At a Glance

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Organizational Status

Reporting directly to Dr. Andrew Krahn and Dr. Zachary Laksman. Liaison with National HiRO coordinator, finance and biobank coordinator, and UBC and recruiting site coordinators.

Work Performed

• Writes standard protocols and procedures for the UBC cardiogenetics research program (https://hiro.heartsinrhythm.ca/).
• Documents research protocols, consents/assents and pertaining documents for research ethics board (REB) review.
• Coordinates the process of ethics submissions and maintenance of certification for research studies, clinical trials, grants and sub-studies.
• Drafts patient consent forms.
• Ensures regulatory documents are in order and updated as necessary.
• Coordinates contracts for studies and oversees data/sample sharing for the program (including 25 enrolling sites nationally).
• Writes materials for research reports for assigned projects as appropriate for funding agencies and donors.
• Coordinates logistics of study protocols with hospital departments i.e., lab, radiology, OR etc.
• Fosters and manages relationships between the scientific and operational teams of research projects and central UBC business units, such as Human Resources, Supply Management, Payroll, and Research Finance.
• Communicates with and supports site investigators and coordinators, collaborating in multicenter projects including clinical trials.
• Develops background materials and liaises with committee and study team members.
• Supports HiRO patient engagement and knowledge translation initiatives.

Consequence of Error/Judgement

Lack of careful attention to regulatory guidelines and approvals could suspend Investigator/physician and hospital/University as a site for further clinical research and/or funding. The performance of research projects must strictly conform to appropriate regulations:

1. personal: maintaining professional behavior and respect for subjects and staff
2. local: the UBC Clinical Research Ethics Board
3. Provincial: B.C. Privacy Act
4. Federal: Health Canada, International Conference on Harmonization, Tri-Council Policy Statement, Good Clinical Practice.

Supervision

Note: This role works independently and reports to the PIs. May give direction and training to other staff and students.

Minimum Qualifications

Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience. Willingness to respect diverse perspectives, including perspectives in conflict with one’s own. Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

Bachelor’s degree, or recognized equivalent, in a health or science-related discipline. Minimum of three years’ experience or the equivalent combination of education and experience. Experience in research planning/facilitation and clinical trials preferred. Familiarity with ethical, legal, and regulatory requirements in an academic research setting. Training and certification in ICH/GCP guidelines (ACRP or SOCRA) are preferred, and certification with experience in the CIHR Strategy for Patient-Oriented Research -Patient Engagement Framework (SPOR) as well as Knowledge Translation are considered a valuable asset. Ability to analyze and interpret data, determine implications, and provide recommendations. Excellent project management skills, with strong analytical and problem-solving skills. Experience working in a research-intensive University is preferred; experience working in a large and complex institutional environment is an asset. Proven ability to develop credibility and effective working relationships with faculty, staff, and other relevant stakeholders. Knowledge of UBC policies and procedures, and an understanding of the University\'s organizational structure and governance. Excellent written and verbal communications skills. Ability to take complex, scientific information and translate into clear and succinct language for a broader audience. Demonstrated ability to be thorough, accurate, and have a high level of attention to detail. Ability to effectively manage multiple tasks and priorities. Ability to exercise tact and discretion when handling confidential and sensitive information.