GM Administrative Assistant - Mississauga, ON, CA

Amazon; Mississauga; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading global e-commerce company seeks an Administrative Assistant in Mississauga to support the General Manager and Operations team. The role involves managing expense reports, coordinating meetings, and performing clerical duties. Ideal candidates have 2 years of experience and strong organizational and communication skills. This position is onsite only.

Qualifications

• 2 years of professional or military experience required.
• Ability to manage multiple assignments and meet deadlines.
• Ability to communicate with a variety of constituent groups.

Responsibilities

• Manage and complete expense reports for the General Manager.
• Maintain schedules and coordinate meetings for the Fulfillment Center staff.
• Conduct clerical duties including filing and document preparation.

Skills

Organizational skills

Excellent communication skills

Analytical skills

Problem-solving skills

Education

Associates or Bachelor's Degree

Tools

Microsoft Office

Job description

The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be organized, detail oriented, self-motivated, able to handle confidential information, and able to respond to changing workloads and priorities. Must have the ability to communicate clearly and to manage multiple assignments and people simultaneously.

Responsibilities

• Manage and complete expense reports for General Manager Senior Leader(s) if applicable and yourself as needed.
• Maintain schedules, plan events, and coordinate meetings and conferences for the Fulfillment Center Staff.
• Own and manage conference room coordination and room calendar management.
• Conduct clerical duties including filing, full office management, responding to emails, preparing documents and presentations using graphics and internal information and platforms.
• Typing meeting notes, creating conference agendas, and minor content curriculum creation.
• Schedule cost effective travel arrangements including airfare, hotel, and ground transportation for General Manager and Senior Leader(s) as needed.
• Assist with internal communications for associates and leadership across multiple platforms, interfaces, and programs.
• Work with outside vendors to coordinate upkeep and maintenance of the Fulfillment Center.
• Run work-related errands as needed.
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively.
• Compile team goals, track and help drive completion of key deliverables, and follow up on outstanding items.
• Management of complex calendars and scheduling with diplomacy and discretion.
• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources and other teams within the FC.
• Serve as representative on department team-building activities and peer recognition.

PLEASE NOTE : This role is onsite only.

Qualifications

• 2 years of professional or military experience.
• Experience with Microsoft Office products and applications.
• Associates or Bachelors Degree.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Ability to learn organizational structure and the objectives of the team.
• Strong organizational and communication skills and problem solving skills.
• Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines.
• Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, disability, age or other legally protected status. If you would like to request an accommodation please notify your Recruiter.

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process please visit for more information. If the country / region you’re applying in isn’t listed please contact your Recruiting Partner.

Required Experience :

Director

Key Skills

Generator, Accomodation, Football, Advertising, Architectural Design

Employment Type : Full-Time

Department / Functional Area : Administrative Support

Experience : years

Vacancy : 1