Fleet Support Coordinator

Valard Group of Companies; Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading utility contractor in Winnipeg is hiring a Fleet Support Coordinator to assist with operational and administrative functions in their Fleet Department. The role involves managing vehicle licensing, updating databases, and supporting regulatory compliance. Ideal candidates will have a Grade 12 diploma and experience in fleet maintenance. The company offers a comprehensive rewards package and promotes an inclusive workplace.

Benefits

Comprehensive benefits package

RRSP matching program

Qualifications

• 2 years’ experience supporting operational and administrative functions.
• Demonstrated experience in fleet maintenance and asset management.
• Familiarity with fleet management systems and regulatory compliance.

Responsibilities

• Manage vehicle licensing and renewals.
• Maintain and update unit binders and inventory databases.
• Support Truckers Time Entry system and ensure accurate records.
• Oversee IFTA tax reporting and license renewals.
• Coordinate Safety Fitness Certificate renewals.

Skills

Operational and administrative support

Fleet maintenance

Asset management

Proficiency in Microsoft Office (Excel, Word)

Education

Grade 12 diploma (or equivalent)

Job description

Our Operations group is currently looking to add a Fleet Support Coordinator to our growing team, based in Winnipeg (Headingley), MB.

Reporting to the Manager, Fleet Support Services, we are seeking a strong administrative professional to support the operational and administrative functions of the Fleet Department. The Fleet Coordinator is responsible for maintaining a safe, reliable, and well-documented fleet across Canadian and U.S. jurisdictions, and provides direct support to Fleet Operations & Maintenance, Regulatory Compliance & Reporting as well as provides Administrative & Employee Support. This position ensures the implementation of cost-effective asset management strategies, regulatory compliance, and smooth day-to-day operations.

Duties and Responsibilities

• Manage vehicle licensing and renewals
• Maintain and update unit binders and inventory databases for vehicles and equipment
• Support Truckers Time Entry system and ensure accurate records
• Manage licensing and registration processes for Canadian and U.S. entities
• Oversee IFTA tax reporting and license renewals
• Coordinate Safety Fitness Certificate renewals
• Manage various annual trucking permits
• Process purchase orders (Traker) and submit to Accounts Payable
• Assist employees with system access and troubleshooting
• Prepare and submit expense reports
• Order and manage fuel cards, including issue resolution
• Make travel arrangements for staff when required
• May assist with ordering parts and supplies for Heavy Duty Technicians
• Could require troubleshooting and diagnostics manual lookups
• Track unit numbers, drivers, maintenance work orders, and inspection schedules using Excel
• May need to schedule and track NDT/CVIP inspections with appropriate suppliers

• Grade 12 diploma (or equivalent)
• 2 years’ experience supporting operational and administrative functions
• Demonstrated experience in fleet maintenance and asset management
• An acceptable combination of education and experience may be considered
• Familiarity with fleet management systems and regulatory compliance
• Proficiency in Microsoft Office (Excel, Word) and other relevant software

We offer a comprehensive and competitive total rewards package that incorporates a complete range of employee benefits, including an RRSP matching program, to ensure you have the tools necessary to manage, maintain, and improve your health and wellbeing.

About our Business

Valard Construction is Canada’s premier utility contractor providing comprehensive EPC+ (engineering, procurement, construction) and maintenance services to utilities, independent power producers, mining, oil and gas industries and rural electric associations. We have the capabilities, knowledge, and resources to take on any project, any size, any complexity, anywhere. We are also part of QuantaServices, the largest electrical power contractor in North America.

Valard Construction is an equal opportunity employer.

Learn more

Visit us at www.valard.com and connect with us on our social media channels for our latest news, employee stories, community activities, and other updates.

* Depending on qualifications, the successful candidate may be offered a position at a more appropriate level.

* Applicants must have legal authorization to work in Canada with no restrictions.

* Valard Construction is committed to providing employment opportunities to all qualified individuals, without regard to race, religion, age, sex, color, national origin, sexual orientation, gender identity, veteran status, or disability. Accommodation for applicants with disabilities is available on request during the recruitment process.