Financial Assistant

University of Toronto; Toronto; On-site; CAD 80,000 - 100,000; Full time

Job summary

A public research university in Toronto is hiring a Financial Assistant to provide administrative and financial support for faculty research. The role involves applying accounting principles, monitoring funding accounts, and maintaining financial records. Ideal candidates have an advanced diploma in Finance/Accounting, possess at least three years of relevant experience, and have strong Excel skills. Commitment to community relationships and excellent customer service is essential for success in this role.

Benefits

Inclusive community

Commitment to equity and diversity

Qualifications

• Minimum three years of recent and relevant experience in finance and accounting.
• Experience in accounts payable and receivables.
• Strong commitment to excellent customer service.

Responsibilities

• Apply generally accepted accounting principles to financial tasks.
• Monitor and reconcile funding accounts.
• Prepare and process journal entries.

Skills

Attention to detail

Customer service

Organizational skills

Analytical skills

Problem solving

Multi-tasking

Education

Advanced College Diploma in Finance, Accounting, Business Administration

Tools

Microsoft Excel

Microsoft Power BI

Job description

About us

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

Financial Assistant Overview

The Financial Assistant provides comprehensive frontline administrative and financial support for faculty research accounts and externally funded research grants within the department. Reporting to the Business Officer, the role serves as a primary point of contact for faculty members, researchers, and staff seeking guidance on financial processes, account status, and general reporting.

Responsibilities

Applying the generally accepted accounting principles to financial tasks, ensuring proper approvals, monitoring and reconciling funding accounts, preparing journal entries, maintaining filing systems, resolving discrepancies, and responding to inquiries within the defined scope of the role.

• Applying the generally accepted accounting principles to financial tasks
• Checking that proper approvals are obtained prior to processing transactions
• Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
• Preparing and/or processing journal entries
• Maintaining financial filing systems and databases
• Identifying and resolving individual financial discrepancies
• Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications

• Advanced College Diploma (3 years) in Finance, Accounting, Business Administration or acceptable combination of equivalent experience
• Minimum three years of recent and relevant experience in finance and accounting with direct experience in accounts payable and receivables, preparing and reconciling financial transactions, preparing and coordinating financial documentation
• Experience in aspects of accounting including payroll, account reconciliation, and preparation of financial statements
• Demonstrated experience using and applying general accounting principles and procedures
• Solid work experience interpreting and applying financial policies
• Experience completing financial forecasting analysis
• Advanced Microsoft Excel skills (or comparable program, e.g. Google sheets) with demonstrated experience using spreadsheets to streamline and automate data collection, sorting, analyzing and presenting information in both graphical and numerical formats
• Exceptional organizational skills, attention to detail, ability to successfully meet deadlines and proven project management abilities in a high-volume environment
• Commitment to building strong community relationships; capable of working independently and collaboratively within a diverse and inclusive environment
• Patient, strong commitment to excellent customer service when dealing with students, staff and academics
• Excellent analytical, problem solving, organizational and time-management skills

Assets (Nonessential)

• Experience interpreting and adhering with granting agencies’ funding guidelines and policies
• Experience with University’s Administrative Management System (e.g. FIS, HRIS, ARBOR and RIS), or other similar systems
• Experience using Microsoft Power BI

To be successful in this role you will be:

• Meticulous
• Multi-tasker
• Organized
• Resourceful
• Self-directed

Closing Date

01/11/2026, 11:59PM ET

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact [e-mail].