Finance Manager

Goldbeck Recruiting; Sechelt; On-site; CAD 75,000 - 90,000; Full time

Job summary

A non-profit organization in Sechelt is seeking a Finance Manager to provide leadership for its financial functions. The ideal candidate should possess a CPA designation and have 3-5 years of accounting experience, ideally in the non-profit sector. Responsibilities include maintaining financial records, overseeing payroll, and assisting with budget preparation. Strong leadership and communication skills are crucial for this role. The organization aims to ensure effective financial operations as they expand their facilities.

Qualifications

• Minimum three to five years’ experience in accounting, including financial statements and payroll administration.
• Experience supervising and mentoring staff is preferred.
• Knowledge of federal and provincial legislation affecting charities.

Responsibilities

• Ensure organizational effectiveness by providing financial leadership.
• Maintain timely and accurate financial records.
• Oversee payroll functions and ensure accurate payments.

Skills

Leadership skills

Knowledge of accounting principles

Effective communication

Relationship building

Strategic thinking

Education

CPA Accounting designation

Experience in not-for-profit sector

Job description

This is an exciting opportunity to work with a busy non-profit organization and be a key person on the executive team. Currently building new facilities in Sechelt.

Reporting to the Executive Director, the Finance Manager’s primary responsibility is ensuring organizational effectiveness by providing leadership for the Society’s Financial functions. Working with the Senior Leadership Team, the Finance Manager contributes to the development and implementation of organizational strategies, policies and practices. This position will also interact with the Board of Directors.

Ideal candidate will have non-profit experience. Netsuite has recently been implemented, so expertise here will add value to the team.

Financial Accounting and Reporting

• Maintain timely, accurate financial records
• Document and maintain complete and accurate supporting information for all financial transactions
• Maintain accounting and payroll systems and internal financial controls that ensure the integrity and reliability of the financial data
• Oversee the maintenance of the general ledger, accounts payable, accounts receivable, cash management and payroll
• Manage the cash flow
• Review monthly results and analyze variances
• Develop and maintain timely and accurate financial statements and reports that are appropriate for each stakeholder in a manner that facilitates decision making
• Meet with each SLT member quarterly to review their program financial reports and discuss variances
• Ensure financial records are completed prior to audit commencing.
• Prepare supporting information for the annual audit and any interim or special audits
• Assist Program Managers and Directors with financial information in accordance with funder's requirements.
• Liaise with the Finance Audit Committee, funders, and external auditors as necessary
• Ensure that all financial statutory requirements of the organization are met (Charitable Status, Payroll Withholding Payments, Employer Health Tax, GST, PST, and WSBC)
• Oversee reconciliations of all balance sheet accounts on a monthly or quarterly basis as appropriate
• Manage the recording of capital assets including amortization and disposition
• Develop, implement, and ensure compliance with financial policies and procedures
• Evaluate the need for new technology to meet the organization’s financial data processing, control, and reporting requirements
• Prepare annual charitable return in a timely manner as appropriate
• Oversee issuing donation tax receipts
• Assist the Executive Director with preparing financial information as required for Board meetings and the Annual General Meetings
• Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

Payroll Preparation and Administration

• Oversee the payroll administrator and payroll functions to ensure employees are paid in a timely and accurate manner
• Ensure statutory and benefits remittances are submitted on time
• Ensure Municipal Pension Plan is administered appropriately
• Oversee the issuance of annual T4s

Budget Preparation

• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Finance Audit Committee
• Prepare the annual budget templates for distribution and meet with SLT members to train and support them in completing their program budgets
• Upload mid-year and annual budgets into the accounting system
• Assist SLT members with the preparation of budgets for funding applications

Risk Management

• In collaboration with VP of Operations, monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Maximize income where possible and appropriate

Qualifications

• CPA Accounting designation is required
• Minimum three to five years’ experience in accounting including preparation of financial statements, payroll and benefits administration.
• Experience in the not-for-profit sector is preferred
• Strong leadership skills
• Experience supervising and mentoring staff
• Strategic thinker

Knowledge, Skills and Abilities

• Knowledge of generally accepted accounting principles
• Knowledge of federal and provincial legislation affecting charities
• Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights

Desired Competencies

• Behave Ethically: Understand ethical behaviour and business practices and ensure own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization
• Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the organization.
• Communicate Effectively: Speak, listen, and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.