Field Operations Coordinator

Landform Inc; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading landscape construction company in Calgary, Alberta seeks an Operations Coordinator. The ideal candidate will thrive on organization and communication, ensuring effective scheduling and coordination across multiple projects. This role requires a strong background in operations, at least 2-4 years of experience in scheduling, and a post-secondary education. Join our team to take on real responsibilities and opportunities for growth as we expand our operations.

Qualifications

• 2–4 years of experience in operations coordination, scheduling, or project administration.
• Bachelor's degree is considered a strong asset.
• Comfortable managing a large volume of moving parts and tasks.

Responsibilities

• Support day-to-day operational planning and coordination.
• Own and maintain the master schedule in B2W.
• Facilitate daily huddles and scheduling discussions with field leadership.

Skills

Highly organized

Communication skills

Time-management

Tech-savvy

Adaptability

Education

Post-secondary education

Tools

B2W

Gantter

Google Suite

Excel

Job description

Overview

Landform is a landscape construction company delivering complex projects across multiple active sites. As we grow, we’re looking for an Operations Coordinator who thrives on organization, scheduling, and constant communication — someone who can confidently coordinate people, equipment, and priorities in a fast-moving environment.

This role is best suited to a high-capacity scheduler / administrator who is comfortable working with many personalities, speaking up in meetings, and keeping operations aligned even when plans change. This role is expected to grow over time, with increased responsibility as the individual demonstrates capability.

Day-to-Day Focus

You will meet regularly with field leadership (foremen and supervisors) to review project estimates, assess actual production on site, and adjust project Gantt schedules accordingly. Your work ensures that field teams always have a schedule they can trust, built and maintained in Gantter. You will then update the B2W master schedule to accurately reflect the dispatch of labor and equipment required to keep projects running efficiently.

Tenacity Matters in This Role

This role requires tenacity — the ability to push tasks and projects through to completion. You will be responsible for maintaining standards of excellence, following work through to the end, and ensuring schedules reflect reality, not intentions. The right candidate takes pride in seeing their work have real, visible impact on project outcomes.

What You’ll Do

• Act as the right hand to the Operations Manager, supporting day-to-day operational planning and coordination.
• Own and maintain the master schedule in B2W, coordinating labor, fleet, and equipment across multiple active projects.
• Work directly with supervisors and foremen to build, update, and adjust project schedules using Gantt tools.
• Track job progress, resources, and constraints using B2W and supporting scheduling tools.
• Coordinate labor, equipment, and material needs to ensure efficient deployment.
• Facilitate daily huddles and scheduling conversations with field leadership.
• Serve as a primary point of contact between the office and the field.
• Track equipment usage and rentals for accuracy and accountability.
• Identify scheduling conflicts early and help resolve them before they impact production.
• Contribute to improving operational systems, checklists, and workflows.

What Success Looks Like (First 3–6 Months)

• Project Gantt schedules accurately reflect real-world production and are trusted by field teams.
• The B2W master schedule is current, reliable, and supports effective dispatch of people and equipment.
• Equipment and labor conflicts are identified early, not discovered in the field.
• Communication between office and field is smoother, faster, and more direct.

You’re Likely a Fit If You

• Have completed post-secondary education; a bachelor’s degree is considered a strong asset.
• Have 2–4 years’ experience in operations coordination, scheduling, or project administration.
• Are highly organized and comfortable managing a large volume of moving parts.
• Are confident communicating with supervisors, foremen, and leadership.
• Can speak up, ask questions, and coordinate competing priorities.
• Are tech-savvy and adaptable (B2W, Gantter, Google Suite, Excel).

This role is not a fit if you prefer minimal interaction, avoid assertive communication, or are uncomfortable coordinating with many different people daily.

You’ll Need

• A valid driver’s license and reliable transportation.
• Comfort working in a rural office and visiting active job sites.
• Strong time-management and prioritization skills.
• Professionalism, initiative, and a collaborative mindset.
• Willingness to learn and follow safety protocols.

Why Join Landform? We’re a tight-knit, hard-working team that values accountability, clarity, and people who take ownership. You’ll be supported, trusted, and given real responsibility — with the opportunity to grow as the company grows.