Facility Services Coordinator

Hamilton-Wentworth District School Board (HWDSB); Hamilton; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading educational board in Ontario is seeking a Facility Services Coordinator to support operational requirements. Responsibilities include providing confidential support, managing facility management software, and coordinating various training activities. The ideal candidate has a college diploma, strong administrative skills, and experience in diverse environments. This role offers opportunities to work in a supportive and inclusive setting.

Benefits

Free Employee and Family Assistance Program

Holistic Staff Wellness program

Continuous professional development support

Qualifications

• Minimum five years of relevant administrative experience; education sector experience considered an asset.
• Demonstrated ability to navigate processes with tact and diplomacy.
• Experience working in a diverse school community.

Responsibilities

• Provide confidential support to the Senior Manager's office.
• Act as primary support for the development of facility management software system.
• Coordinate training and professional development activities.

Skills

Advanced computer skills

Organizational skills

Interpersonal skills

Attention to detail

Problem-solving skills

Ability to adapt

Education

College diploma/certificate in a related field

Tools

Microsoft Office

Facility management software

Job description

Facility Services Coordinator

Faculty Services PASS Grade Level 3 $6,6

About The Board

The Hamilton-Wentworth District School Board (HWDSB) is committed to learning, equity, engagement and innovation. We are guided by our vision, Growing Together, the mission that every student experiences a sense of belonging and engages in dynamic learning to reach their potential and build their own future, and our values of Compassion, Dignity, Trust, and Joy to guide our daily work and ensure that we honour the unique identities and needs of all. Proudly serving a community of approximately 50,000 students in the City of Hamilton and surrounding area, HWDSB operates across 80 elementary schools, 13 secondary schools and 1 Adult Learning Centre, in addition to providing support and service to approximately 8,800 staff members.

Staff Wellness

At HWDSB, staff wellness is a priority. We are committed to co-creating and fostering an environment where staff feel safe, valued, and supported. We are continuously striving to support the needs of our diverse community and actively work to foster and maintain a culture of human rights.

Our holistic Staff Wellness program has been designed to support employee's well-being in all dimensions of health. As one part of this comprehensive program, all staff as well as their dependents have access to free and confidential supports through our Employee and Family Assistance Provider (EFAP), in addition to many other program components.

About The Role

Reporting to the Senior Manager, Facility Services, this position supports the operational requirements necessary to facilitate the work of the Senior Manager's portfolio. The incumbent's understanding of the complex and inter-related roles and responsibilities within the department's divisions will assist the implementation of a wide range of initiatives as directed by the Senior Manager. The incumbent will be a pro-active systems thinker who can effectively manage multiple tasks, shifting priorities and urgent timelines while maintaining strict confidentiality with all information shared verbally, written, internally and externally.

Duties Include But Are Not Limited To

• Provide confidential support to the Senior Manager's office
• Provide project support within the Facility Services Management Team
• Act as primary support for the development and maintenance of facility management software system including the design and programming of various modules, eg. logs, forms, work orders
• Expedite operations and processes across the multi-functional areas of the department to increase overall efficiency and effectiveness
• Provide support for customer service functions, communication plans, protocols, procedures, and responses to emergency situations
• Research and compile required information for meetings, reports, inquiries, agendas and presentations on behalf of the Senior Manager
• Organize confidential information (financial, property, departmental budgets and expense accounts)
• Co-ordinate departmental in-services, training and professional development activities
• Other related duties as assigned

Qualifications

• College diploma/certificate in a related field of study
• Minimum five years of relevant administrative experience; education sector experience considered an asset
• Advanced computer skills with experience in database design and management with preferred experience in facility management software systems
• Comprehensive knowledge of Ministry of Education, Board policies and procedures, and the complex and reciprocal connections among different elements of the organization
• Demonstrated management, planning, organizational, analytical and problem-solving skills
• Highly developed interpersonal skills with an emphasis on teamwork, conflict resolution and client service
• Excellent written and verbal communication skills, attention to detail and high-level multi-tasking abilities
• Demonstrated ability to navigate processes and procedures with tact, diplomacy and discretion
• Exceptional organizational skills including the ability to adapt to changes in priorities, assignments, and other disruptions on a daily basis
• Experience and comfort with autonomy and decision making within a defined scope in a highly confidential environment
• High level of proficiency using Microsoft Office and web meeting tools
• Demonstrated commitment to working in a diverse school community and/or work environment
• Availability and flexibility to work outside of regular business hours when required

Deadline for submission

4:00 p.m. on Wednesday October 1, 2025.

Employment Equity Statement

Hamilton-Wentworth District School Board (HWDSB) is committed to building inclusive learning and working environments where students see themselves reflected in the curriculum, staff population, physical surroundings and the broader community. HWDSB's mission is to empower students to learn and grow to their full potential in a diverse world. Guided by this mission, HWDSB strives to build a workforce that embodies the values of human rights, equity, diversity and inclusion, while reflecting and welcoming the diverse and distinct identities, experiences and needs of our students and our communities. HWDSB Seeks Qualified Candidates Who Share Our Commitment To Equity And Inclusion, And Who Will Contribute To The Vision Of Creating Inclusive And Equitable Outcomes. HWDSB Especially Invites And Welcomes Applications From

• Indigenous Peoples (e.g., First Nations, Métis and Inuit peoples).
• Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin (e.g., Black and racialized communities, immigrant communities, etc.).
• Persons with visible and/or invisible (physical and/or mental) disabilities.
• Persons who identify as women.
• Persons of marginalized sexual orientations, gender identities, and gender expressions. (i.e., Two-spirit and LGBTQIA+).

As part of HWDSB's commitment to employment equity and removing barriers to groups that have faced and continue to face barriers in employment, we invite all applicants to complete a voluntary questionnaire that collects identity-based information. The voluntary questionnaire is on the Apply to Education application page for this position.

HWDSB is committed to providing accommodation throughout the recruitment and selection process, based on any human rights protected grounds. If you require accommodation, please notify us in advance and we will work with you to meet your needs.

Land Acknowledgement

HWDSB is located on ancestral Anishinaabe and Haudenosaunee Confederacy land as determined by the Dish with One Spoon treaty. The Dish with One Spoon wampum belt represents the treaty relationship between the Haudenosaunee Confederacy and Anishinaabe with respect to sharing the land and resources thereon. The intent of this agreement is for all nations sharing this territory to do so responsibly, respectfully and sustainably in perpetuity. We respect the longstanding relationships with the local Indigenous communities, the Mississaugas of the Credit First Nation and the Six Nations of the Grand River.

Applicant Self-Identification Form

The information collected on this form is used to monitor HWDSB's progress toward our equity goals including our commitment to diversity in HWDSB recruitment and hiring practices. We are committed to the security and confidentiality of information under our control, and to the protection of privacy with respect to personal and confidential information that is collected, used, disclosed and retained in the system. Information on this form is collected pursuant to (Ministry of Education) and in accordance with the Municipal Freedom of Information and Protection of Privacy Act. Access to this form is restricted to specific individuals in Human Resources. The Research and Analytics Department will use aggregate data from all the forms (not individual data) for internal reporting. Their access and use of the data is governed by MFIPPA and . Applicant Self-Identification Forms will be maintained in the Human Resources job competition file and securely destroyed 1 year after the job posting for candidates not selected for an interview and 6 years after the job posting for candidates interviewed, in accordance with general records retention principles. If you prefer not to answer any of the questions, you can select “prefer not to answer”. This in no way affects your application or the applicant selection process. If you have questions or concerns about this form please contact .