Facilities Coordinator (term)

University of Toronto; Toronto; On-site; CAD 76,000 - 98,000; Full time

Job summary

A leading educational institution in Toronto is seeking a Facilities Management professional for a full-time position. You will coordinate building operations in student residences, analyze service delivery, and implement improvements. The ideal candidate has a degree in Facilities Management and at least three years of relevant experience. Join us to foster community engagement and support students' success.

Qualifications

• Minimum three years of related experience in facilities administration.
• Experience in project planning and coordination.
• Able to problem-solve and respond quickly to unusual events.

Responsibilities

• Analyze service delivery and recommend improvements.
• Plan various components of projects.
• Track and monitor work order status.

Skills

Facilities Management

Project Planning

Customer Service

Conflict Management

Communication Skills

Education

University degree in Facilities Management or equivalent

Job description

Date Posted: 09/18/2025
Req ID: 42353
Faculty/Division: Operations and Real Estate Partnerships
Department: S&E Student Residences
Campus:St. George (Downtown Toronto)
Position Number: 00052752

Overview

Description:

Please note:

We are recruiting for a one (1) year contract.

About us

Spaces and Experiences (S&E) operates undergraduate and graduate student housing on the St. George campus. This includes Graduate House, Knox Residence, Chestnut Residence, and Oak House. The S&E Student Residences provide a residence experience that fosters community engagement, celebrates diversity, and keeps equity and inclusion at the forefront of our decision making and approach. Our goal is to offer the students the opportunity to live in an environment that provides programming, services, and interactions that positively contribute to their personal growth and academic success during their time at the University of Toronto.

Your opportunity

Reporting to the Manager Building Operations and Services, the incumbent will be responsible for identifying, scheduling and coordinating projects and work pertaining to building operations within one or more student residences within the S&E portfolio. This position is responsible for analyzing service delivery and internal processes and recommending and implementing improvements.

Your responsibilities will include

• Analyzing service delivery and/or internal processes and recommending improvements
• Planning various components of projects
• Tracking and monitoring work order status
• Checking that work orders are completed appropriately
• Creating and editing a standard operating procedures manual
• Checking that contracts are fulfilled as per the general conditions of the contract
• Documenting and maintaining standard operating procedures

Essential Qualifications

• University degree or equivalent combination of education and experience in the field of Facilities Management and Maintenance.
• Minimum three (3) years of related experience in facilities administration; a working knowledge of maintenance, safety and security practices; customer service in a diverse residential setting.
• Experience in project planning and coordination.
• Demonstrated ability to manage conflict.
• Able to exercise independent decision making.
• Able to problem-solve and respond to unanticipated or unusual events quickly and professionally, exercising initiative, tact, and diplomacy.
• Excellent oral and written communication skills, and able to demonstrate exceptional interpersonal skills.
• Able to effectively set priorities while balancing competing demands and changing priorities.

To be successful in this role you will be

• Accountable
• Communicator
• Efficient
• Multi-tasker
• Self-directed

Closing Date

Closing Date: 09/26/2025, 11:59PM ET

Employee Group: USW
Appointment Type: Ancillary Operations
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $76,577. with an annual step progression to a maximum of $97,928. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Facilities/Ancilliary Services

Recruiter: Sabrina Gava

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.