Facilities Coordinator

Randstad Canada; Toronto; Hybrid; CAD 50,000 - 55,000; Full time

Job summary

A leading workforce solutions provider is seeking a Facilities Coordinator in Toronto. In this full-time hybrid role, you will oversee building operations, manage vendor relationships, and ensure compliance with health & safety regulations. Candidates should have over 3 years of experience in facilities coordination and a diploma in a relevant field. The salary ranges from $50,000 to $55,000 annually, accompanied by benefits and paid vacation.

Benefits

Paid vacation

Sick days

Benefits

Qualifications

• 3+ years in facilities coordination or office administration.
• Experience with multi-site coordination is a strong asset.
• Working knowledge of Occupational Health & Safety regulations.

Responsibilities

• Coordinate routine and urgent repairs, conduct regular site walkthroughs.
• Act as primary liaison for landlords and service providers.
• Champion workplace safety by maintaining compliance records.
• Support office moves and manage access controls.
• Track facility expenses and assist with budget planning.

Skills

Proficient in MS Office

Highly organized

Excellent communication

Customer-service mindset

Education

Diploma or certification in Facilities Management

Job description

Overview

Are you a proactive problem-solver who takes pride in creating a safe, functional, and welcoming workspace? Do you thrive when managing multiple moving parts, from coordinating contractors to ensuring the AC is running perfectly? If you are a clear communicator with a knack for logistics and a "safety first" mindset, we want to hear from you.

Our client is looking for a Facilities Coordinator to keep their leased and owned properties running smoothly. You will be the go-to person for building operations, vendor management, and health & safety compliance. You will act as the bridge between their internal teams, landlords, and external service providers to ensure our environments are safe, compliant, and optimized for our staff.

Advantages

Note: This section has been reformatted for accessibility and clarity.

This is a full-time, hybrid, permanent position.

Their office is downtown Toronto but they have sites across the GTA.

They are offering between $50,000-55,000 annually, paid vacation and sick days, as well as benefits.

Responsibilities

• Operations & Maintenance: Coordinate routine and urgent repairs, conduct regular site walkthroughs, and ensure all spaces meet cleanliness and service standards.
• Vendor & Landlord Management: Act as the primary liaison for landlords and service providers. Schedule contractors, verify work quality, and ensure lease obligations are met.
• Health & Safety: Champion workplace safety by maintaining compliance records, organizing fire drills, inspecting equipment, and promptly addressing hazards.
• Space & Logistics: Support office moves, furniture installation, and manage access controls (keys, fobs, security protocols).
• Administrative Support: Track facility expenses, reconcile invoices, maintain maintenance logs, and assist with budget planning.

Qualifications

• Experience: 3+ years in facilities coordination, property maintenance, or office administration. Experience with multi-site coordination is a strong asset.
• Education: A diploma or certification in Facilities Management, Building Ops, or a related field is preferred.
• Skills: You are tech-savvy (Proficient in MS Office), highly organized, and an excellent communicator with a customer-service mindset.
• Knowledge: You have a working knowledge of Occupational Health & Safety regulations.

Work Requirements

• A valid driver’s license is required to travel between multiple locations.
• Ability to lift or move equipment/furniture occasionally.

Summary

If you meet all or most of the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.