Facilities Coordinator

WSP; Burnaby; On-site; CAD 53,000 - 73,000; Full time

Job summary

A leading engineering firm in Burnaby is seeking a Facilities Coordinator to oversee office operations, manage front desk staff, and assist in facility maintenance. The ideal candidate will have a strong focus on customer service and organizational skills, with at least 5 years of relevant experience. This role promises a collaborative work environment and opportunities for professional growth.

Benefits

Flexible work options

Comprehensive benefits

Wellness platform

Qualifications

• Minimum 5 years' experience in a similar role.
• Intermediate to advanced knowledge of MS Office.
• Strong organizational and time management skills.

Responsibilities

• Oversee support to front desk receptionists.
• Implement office policies for maintenance.
• Manage relationships with building management.

Skills

Customer service skills

Communication skills

Organizational skills

Time management skills

Tools

MS Word

Excel

Outlook

Job description

Overview

The Opportunity:

We’re looking for an experienced and proactive Facilities Coordinator to support the smooth operation of our office environment. This role involves overseeing front desk staff, coordinating facility maintenance and safety procedures, managing office assets and access, and serving as a key liaison with building management. The ideal candidate brings strong organizational skills, a service-oriented mindset, and the ability to juggle multiple priorities in a dynamic setting.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our FlexibleWork Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

Responsibilities

• Oversee, coach and provide support to front desk receptionists;
• Help design and implement office policies and procedures for proactive and scheduled maintenance of all areas and equipment;
• Attend joint health and safety committee meetings to assist in identifying, initiating and coordinating corrective actions required to maintain office HSE. Increased value would also be delivered if the facilities coordinator were to take and maintain necessary training to be able to serve as the JHSC “management representative”;
• Manage and distribute ad-hoc requests for assistance from the business and other team members;
• Liaison with the building owner to communicate day to day issues that arise, e.g. elevators down, fire drill etc;
• Oversee, manage and delegate security access system and office assets such as: workstations, offices, staff lockers, parking of company and employee vehicles;
• Assist the facilities manager in monitoring and managing costs to meet budget and act as facilities manager in their absence;
• Work with the facilities team to maintain a tidy, safe and functional working environment;
• Ensure the maintenance of kitchen/lunchroom cleaning stock;
• Management and maintenance of all company fire extinguishers and first aid kits
• Keep floor plans updated for the ON/OFF boarding employees and vacancies.

Qualifications

• Min 5 years’ experience in similar role;
• Intermediate to advanced knowledge of MS Word, Excel and Outlook;
• Experience with document formatting & production;
• Experience working with a large organization desirable;
• Excellent customer service skills;
• Strong communication and relationship-building skills;
• A demonstrated commitment to providing quality service and work;
• Strong organizational and time management skills with the ability to juggle multiple priorities;
• A proactive and enthusiastic team player;
• A self-starter who can work independently;
• Adherence to the requirements of WSP systems as set out in the company policies, manuals, procedures and guidelines;
• Ensure duties are performed in a professional and timely manner;
• Demonstrate adherence to confidentiality requirements and maintain a high level of ethical behaviour.

Key personal attributes

• Organized and proactive.
• Approachable, dependable.
• Works well under pressure and juggling multiple priorities.
• Lives the company vision and values.
• Presents professional image.
• Manages self under pressure.
• Adopts "Best for WSP" approach in day-to-day activities.

Salary range (in British Columbia): $53,100 to $73,000

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.