Executive Personal Assistant

TalentSphere; Toronto; On-site; CAD 85,000 - 100,000; Full time

Job summary

A real estate company is seeking an Executive & Personal Assistant to support the CFO in North York. This in-office role requires 5+ years of experience with executive support, strong Microsoft Office proficiency, and exceptional organizational skills. You will manage a busy calendar, coordinate travel arrangements, and handle personal tasks effectively.

Qualifications

• 5+ years of experience supporting a senior executive.
• Strong proficiency in Microsoft Office Suite.
• Exceptional organizational and communication skills.

Responsibilities

• Manage a busy and changing calendar for the CFO.
• Coordinate personal and business travel arrangements.
• Screen and respond to emails and calls on behalf of the CFO.

Skills

Microsoft Office Suite proficiency

Calendar management

Excellent judgment

Organizational skills

Multitasking

Communication skills

Job description

Position : Executive & Personal Assistant to CFO

JOB ID : #16714381

Location : North York (In-Office)

Salary : $85,000-$100,000

Industry : Real Estate

Role Overview

We are seeking a highly resourceful and confident Executive Assistant to support a dynamic business leader. In this unique role, you will act as both a Personal Assistant and Executive Assistant , handling a wide variety of responsibilities that keep both personal and professional operations running smoothly. Reporting directly to the CFO, this is a hands-on, in-office role suited to someone who thrives in a fast-paced environment.

Main Responsibilities

Personal Assistant

Manage day-to-day personal tasks and errands including paying personal bills, scheduling appointments, and handling household-related matters.

Coordinate personal and business travel arrangements (flights, accommodations, itineraries).

Act as a gatekeeper and trusted right hand for all personal affairs, using discretion and sound judgment.

Oversee vendors and service providers related to home or personal services.

Executive Assistant

Manage a busy and ever-changing calendar including meetings, appointments, and follow-ups.

Set up boardrooms, prepare materials, take and distribute meeting minutes.

Prepare and format documents using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Screen and respond to emails, calls, and internal / external communications on behalf of the CFO.

Support day-to-day operations in a small office environment with little formal SOP structure.

Qualifications

5+ years of experience supporting a senior executive in a hybrid personal / executive capacity.

Strong proficiency with Microsoft Office Suite and calendar management tools.

Naturally assertive with excellent judgment—knows when to push back and when to let go.

Comfortable working independently with limited direction or structure.

Exceptional organizational, communication, and multitasking skills.

Must be comfortable working full-time in-office in North York.

This is not a role for someone looking to reinvent systems—it’s ideal for someone who knows how to make things work, stay two steps ahead, and adapt quickly.

APPLY TODAY!

TSSHP

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