Executive & Personal Assistant

Surespan; North Vancouver; Hybrid; CAD 70,000 - 75,000; Full time

Job summary

A construction company in North Vancouver is looking for an Executive & Personal Assistant to support the Vice President of Construction with various administrative and personal tasks. The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities in a fast-paced environment. The salary ranges from $70,000 to $75,000 CAD annually.

Qualifications

• Experience as an executive assistant or administrative assistant is required.
• Strong organizational and multitasking skills are essential.
• Excellent written and verbal communication is a must.

Responsibilities

• Provide executive-level administrative support to the VP Construction.
• Manage travel arrangements and expense reports.
• Liaise with subcontractors and clients on behalf of the VP Construction.

Skills

Organizational skills

Multitasking

Communication

Microsoft Office Suite

Time Management

Tools

Outlook

Adobe

Google Docs

QuickBooks

Job description

Overview

Job Posting: Executive & Personal Assistant to the Vice President of Construction

Location: North Vancouver

Position Type: Full-Time

About the Role

We are seeking a highly organized and proactive Executive & Personal Assistant to support the Vice President of Construction in both professional and personal capacities as well as day-to-day operations. This hybrid role will include executive and personal assistance as well as project administration duties. The ideal candidate is resourceful detail-oriented and thrives in a fast-moving environment where priorities can shift quickly.

Key Responsibilities

• Provide executive-level administrative support to the VP Construction including managing calendars scheduling meetings and preparing correspondence.
• Handle travel arrangements expense reports and document organization.
• Manage personal errands appointments and household-related tasks to ensure smooth day-to-day operations.
• Act as the point of contact between the VP Construction and internal / external stakeholders.
• Assist with project-related tasks such as reviewing documents monthly invoicing / reporting and tracking deadlines.
• Liaise with subcontractors vendors and clients on behalf of the VP Construction.
• Support project managers with scheduling procurement and documentation as needed.
• Maintain confidentiality and professionalism at all times.

Qualifications

• Previous experience as an executive assistant administrative assistant or similar role (construction or related industry experience is an asset).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office Suite Outlook Adobe and other productivity tools.
• Ability to work independently prioritize effectively and adapt to changing priorities.
• Demonstrate the capacity to interact with high-pressure or demanding personalities while upholding discretion and professionalism.
• Valid drivers license and reliable transportation.

Required Experience

Manager

Key Skills

• Senior Care
• Time Management
• Google Docs
• Hoyer Lift
• QuickBooks
• Infection Control Training
• Caregiving
• Office Experience
• Personal Assistant Experience
• Home Care
• Alzheimers Care
• Administrative Experience

Employment Type

Full-Time

Department / Functional Area: Administration

Experience

years

Vacancy

1

Yearly Salary

Salary : 70 - 75