Executive Coordinator

Saskatchewan Health Authority; Saskatoon; On-site; CAD 60,000 - 80,000; Full time

Job summary

A prominent health authority in Saskatoon seeks an Executive Coordinator to support the CEO and facilitate coordination among teams. This role involves managing executive workflows, ensuring effective communication, and providing strategic guidance. Candidates should have an undergraduate degree in administration and 3-5 years of relevant experience. A valid Class 5 driver’s license is required. Exceptional organizational and interpersonal skills are essential for success in this dynamic environment, with a commitment to confidentiality and professionalism.

Qualifications

• 3-5 years of progressive experience in research/policy analyst or senior administrative assistant role.
• Valid Class 5 driver’s license required.

Responsibilities

• Provide executive support to the CEO of the Saskatchewan Health Authority.
• Facilitate effective communication and coordination within executive teams.
• Support executive decision-making and ensure timely delivery of information.

Skills

Exceptional planning and organizational skills

Advanced written and verbal communication

Critical thinking and problem-solving

Advanced computer proficiency

Ability to maintain confidentiality

Education

Undergraduate degree in administration, commerce or business

Job description

Position #: 9003103

Expected Start Date: February 09, 2026

Union: OOS

Facility: Saskatchewan Health Authority

City/Town: Saskatoon

Department: Senior Leadership Team Office - Chief Executive Officer

Type: Full-time temporary

Expected Up to Date: Up to 18 months

FTE: 1

Shift Information: Days

Hours of Work: 5 shifts of 7.5 hours per 1 week

Relief: No

Float: No

Field Hours: No

Salary or Pay Band: As per Terms and Conditions of Employment

Travel Required: Yes

Human Resources Exemption: No

Job Description

The Executive Coordinator (EC) is directly accountable to the Chief Executive Officer (CEO) of the Saskatchewan Health Authority (SHA) and provides executive support through a highly integrated one‑on‑one working relationship. Acting as a trusted liaison, the EC facilitates effective communication, coordination, and alignment between the CEO, the Executive Team, internal teams, the Board, and external stakeholders. The role supports executive decision‑making by anticipating needs, managing competing priorities, and ensuring information, processes, and workflows are accurate, organized, and delivered in a timely manner. This position plays a critical role in enabling the efficient and effective operation of the Corporate Office and provides exposure to strategic initiatives and organizational priorities, while exercising sound judgment, discretion, confidentiality, and professionalism. The EC also provides oversight of Board secretariat services, including research, best‑practice evidence, frameworks, tools, and recommendations to support the CEO in guiding the Board on roles, responsibilities, evaluation and processes.

Education

• Undergraduate degree in administration, commerce or business
• Advanced training or demonstrated proficiency in spreadsheet, database, and word processing applications.

Experience

• 3-5 years of progressive experience working in a research/policy analyst or senior administrative assistant role
• Demonstrated experience coordinating and leading teams

Other Requirements

• Valid Class 5 driver’s license required

Knowledge, Skills & Abilities

• Exceptional planning, organizational, and interpersonal skills.
• High level of detail.
• Advanced written and verbal communication, including editing and synthesizing complex materials; skilled in producing accurate, concise meeting minutes.
• Strong critical thinking, problem‑solving, and decision‑making; anticipates needs and offers practical solutions.
• Highly self‑directed with sound independent judgment, initiative, and ability to work with minimal supervision.
• Adaptable to change, able to manage competing priorities, and perform effectively under pressure.
• Advanced computer proficiency, with the ability to quickly learn and apply new systems.
• Collaborative, able to build respectful, influential relationships across all levels of the organization.
• Knowledge of organizational governance, structure, and relationships.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Commitment to fostering a diverse, culturally competent, and culturally safe work environment.

Other Information

• For more information on the city of Saskatoon please visit https://www.saskatoon.ca/
• Travel within the province of Saskatchewan is required.