Executive Coordinator

Kelly Services; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A dynamic staffing agency in Calgary seeks an Executive Coordinator to support senior leaders by managing schedules, preparing meeting materials, and organizing logistics. The ideal candidate should have strong organizational skills, excellent communication abilities, and discretion. The role offers a competitive hourly rate of $28-34/hr and a full-time work schedule. Join a fantastic team and apply today!

Qualifications

• Proven experience in administrative or executive support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism.
• Ability to multitask and adapt to changing priorities.

Responsibilities

• Manage calendars, schedule meetings, and coordinate travel logistics for senior leaders.
• Prepare meeting materials, take minutes, and track follow-up actions.
• Handle incoming correspondence, prioritize requests, and ensure timely responses.
• Organize logistics for meetings, workshops, and events.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Discretion

Proficiency in Microsoft Office

Multitasking

Job description

Kelly is hiring!

We are seeking a highly organized and proactive Executive Coordinator to support office staff in a fast-paced, dynamic environment. This role is responsible for providing comprehensive administrative assistance, ensuring smooth day-to-day operations, and serving as a key liaison between executive offices and internal teams.

Key Responsibilities

• Manage calendars, schedule meetings, and coordinate travel and logistics for senior leaders.
• Prepare meeting materials, take minutes, and track follow-up actions.
• Handle incoming correspondence, prioritize requests, and ensure timely responses.
• Organize logistics for meetings, workshops, and events.
• Greets visitors and customers and manages the reception area, including issuing and collecting access cards.
• Acts as liaison between employees and any outside contractors.
• Assists with administrative procedures such as calendar management, invoice processing, and filing.
• Mail and courier pick‑up and inter‑office delivery.

Facilities Management

• Processes requests for sending mail and packages using Canada Post and courier services.
• Ensures IT equipment is in proper working order and available for use (including meeting rooms).
• Maintains physical space, ensuring a safe, clean, and functional environment.
• Fulfills OH&S requirements as needed.
• Serves as the primary point of contact when a service provider requires access to an FCC office to fulfill work order requests.
• Ensures safety standards are followed throughout the facility.
• Maintains inventory of office supplies; reorders as needed.
• Performs other related duties as assigned.

Qualifications

• Proven experience in administrative or executive support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalismProficiency in Microsoft Office and enterprise systems.
• Ability to multitask and adapt to changing priorities.

Work Schedule

• Full‑time, standard business hours.

Compensation & Benefits

• Competitive hourly rate starting at $28-34/hr.

If you're looking for an opportunity where you can be your best self and join a fantastic team, look no further, and apply today!

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known.