Executive Assistant to the Vice-President & Principal

University of Toronto; Toronto; On-site; CAD 76,000 - 90,000; Full time

Job summary

A prestigious educational institution in Toronto is seeking an experienced Executive Assistant to support its Vice-President & Principal. The role requires at least five years of executive administrative experience, strong computer skills including Microsoft Office, and the capability to handle sensitive information with discretion. The ideal candidate will excel in communication, organization, and professionalism within a dynamic academic environment.

Qualifications

• Minimum five years of senior and/or executive administrative experience required.
• Demonstrated experience liaising with senior academic administrators.
• Ability to maintain strict confidentiality.

Responsibilities

• Provide senior level administrative support to the Vice-President & Principal.
• Manage the Vice-President & Principal’s schedule.
• Interact with faculty, staff, students, and other stakeholders.

Skills

Office computer technology

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Communication skills

Organizational skills

Interpersonal skills

Education

University degree or equivalent

Tools

SharePoint

OneDrive

Concur

Job description

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Executive Assistant to the Vice-President & Principal

Date Posted: 09/30/2025
Req ID: 45324
Faculty/Division: UofT Mississauga
Department: UTM:Office of the Vice President & Principal
Campus: University of Toronto Mississauga (UTM)
Position Number: 00009611

Description:

Working with a high degree of independence and autonomy under the general direction of the Vice-President & Principal, the Executive Assistant reports to the Director, Office of the Vice-President & Principal, and is responsible for providing a broad range of senior level administrative support and guidance to the Vice-President & Principal. The Executive Assistant is responsible for providing guidance and maintaining workflow while providing a broad range of highly confidential and complex administrative duties with a high degree of accountability. The Executive Assistant relieves the Vice-President & Principal of operational and administrative details, and performs administrative functions that require a thorough knowledge of University governance, policies, procedures, and operations as well as an understanding of the University’s role within the community.

The incumbent exercises initiative and independent judgment in managing the Vice-President & Principal’s schedule and the office’s daily administrative activities. The incumbent will interact on a regular basis with faculty, staff, students, alumni, and senior officials within and outside of University of Toronto Mississuaga (UTM) and University of Toronto (U of T), in addition to members of the community, community partners, and the media, and will use discretion in the dissemination of information, and implement priorities to enhance the effectiveness and image of the office, the campus, and the institution as a whole.

Qualifications

• Education: University degree or equivalent combination of education and experience.
• Experience: Minimum five years of senior and/or executive administrative and support experience, preferably in a post-secondary educational institution. Demonstrated experience liaising with senior academic administrators, responding to and handling matters of a complex, confidential and sensitive nature and working in a fast-paced work environment.
• Skills: Ability to use a range of office computer technology and software to meet the needs of the unit, such as Microsoft Word, Excel, PowerPoint, SharePoint, OneDrive, Concur, Financial Information System (FIS), various scheduling software products.
• Other: Professional demeanor with excellent oral and written communication and interpersonal skills. Demonstrated ability to maintain strict confidentiality. Superior organizational and time management skills in planning, executing and completing tasks in relation to work priorities. High degree of political acuity and the ability to maintain a high degree of professionalism with various levels of internal University employees and all external contacts in a manner which engenders support and cooperation. Demonstrated ability to exercise initiative, discretion, tact, judgment and diplomacy. Ability to work well under pressure and to balance the competing demands of routine work with the requirements of new priorities. Ability to pay attention to detail as well as maintain a broad perspective.

Closing Date: 10/09/2025, 11:59PM ET

Employee Group: Salaried

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone:
PM 1 -- Hiring Zone: $76,641 - $89,415 -- Broadband Salary Range: $76,641 - $127,734

Job Category: Administrative / Managerial

Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail]