Executive Assistant to the CEO

DotYeti Design; Remote; CAD 60,000 - 80,000; Full time

Job summary

A creative agency is seeking an experienced Executive Assistant to manage client relationships and support the CEO's daily operations. Responsibilities include managing the CEO's calendar, CRM data management, and ensuring effective communication with clients. Ideal candidates will have strong communication skills, 3+ years as an Executive Assistant, and experience with HubSpot. This position offers fully remote work with benefits including competitive compensation and professional growth opportunities.

Benefits

Fully remote work

Generous paid time off

Comprehensive health coverage

Professional growth opportunities

Equipment allowance

Qualifications

• 3+ years of experience as an Executive Assistant or high-level support role.
• Solid experience as a HubSpot power user managing CRM workflows.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the CEO's complex calendar and coordinate high-value meetings.
• Own the CRM and maintain data accuracy, managing the sales pipeline.
• Attend meetings, take notes, and track action items related to clients.

Skills

Proactive

Client-focused

Detail-oriented

CRM management

Communication skills

Tools

HubSpot

Job description

Executive Assistant - DotYeti

Important Note: This position requires overnight-shift hours (9:00 AM - 5:00 PM Vancouver Time).

We're looking for a proactive and client-focused Executive Assistant to help us build strong, lasting relationships with our clients and ensure smooth collaboration with our creative team. You'll play a key role in managing the end-to-end client experience and the CEO's daily operations, making sure expectations are aligned, communication is clear, and the final outputs exceed expectations.

Responsibilities

• Master Calendar & Appointment Setting: Manage the CEO's complex calendar and act as a proactive appointment setter, coordinating with prospects to get high-value meetings on the books.
• CRM & Inbox Triage: Own the CRM (Hubspot) by keeping data clean, managing the sales pipeline, and handling email triage to ensure no lead or priority falls through the cracks.
• Meeting & Action Item Tracking: Attend key meetings to take detailed notes and ensure all resulting action items—especially those related to client follow-ups—are tracked and executed.
• Light Project Management: Assist with organizing business files, tracking project deliverables, and ensuring necessary documentation is current and accessible.
• Research & Sales Collateral: Conduct research on prospects and assist in preparing high-quality decks, documents, and proposals to help close deals.
• Personal Administration: Handle occasional personal administrative tasks, including complex travel bookings, expense reporting, or managing corporate/personal gifting.
• Maintain Confidentiality: Exercise the highest level of discretion across all aspects of the role, protecting sensitive business and personal information.

Our Ideal Candidate

• Has 3+ years of proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role.
• Solid experience as a HubSpot Power User and feel confident managing CRM workflows, contacting clients, and sales pipelines.
• With excellent written and verbal communication skills, and a keen ability to articulate thoughts clearly and draft polished correspondence.
• You are proactive, detail-oriented, and have a demonstrated ability to "manage up" and anticipate needs before they are stated.
• Can work in PST working hours.

Bonus Points for

• Previous startup and/or design agency experience.
• Experience handling design requests for MSMEs, large corporations, and entrepreneurial initiatives.

What We Offer

• Fully Remote Work: Enjoy the flexibility of a remote work environment.
• Paid Time Off & Benefits: Generous paid time off, mental health leave, and comprehensive health coverage.
• Professional Growth: Opportunity to grow with a talented and collaborative team.
• Competitive Compensation: Competitive salary with yearly and surprise raises.
• Equipment Allowance: Allowance provided to equip your home office.

Hiring Process

• Initial Interview
• Second-level Interview
• Final Interview
• Job Offer!

Note: We are currently not accepting meeting requests for this position through our website. Submit your application via this job ad.