Executive Assistant, Exhibition & Location Based Entertainment (18 Month Contract)

Cineplex Entertainment LP; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading entertainment company in Toronto is seeking an experienced Executive Assistant to support the Executive Vice President and Senior Vice President. This hybrid role requires 5+ years of administrative experience, proficiency in Microsoft Office, and effective communication skills. The successful candidate will manage complex calendars, coordinate meetings, and lead annual conferences, contributing to operational efficiency in a dynamic work environment.

Qualifications

• Minimum of 5 years of administrative experience with at least 2 years supporting executive-level leadership.
• Intermediate to advanced knowledge of Microsoft Office and basic accounting skills.
• Intermediate knowledge of expense reporting and accounting systems.

Responsibilities

• Provide executive-level administrative support to the EVP Exhibition & LBE and SVP National Operations.
• Manage complex calendars coordinate travel and process expense reports.
• Coordinate onsite/offsite meetings and activities including agendas materials AV logistics and catering.

Skills

Microsoft Office

Time management

Interpersonal communication

Detail-oriented

Guest service focus

Job description

Overview

Work location: Home Office 1303 Yonge St

City: Toronto

Note: This is a hybrid position (3 in-office days per week) based at our Toronto office located at 1303 Yonge St. This is an 18-month contract position.

Responsibilities

The National Operations team is currently seeking a highly organized and proactive Executive Assistant Exhibition & Location Based Entertainment (LBE) to provide administrative support to the Executive Vice President Exhibition & LBE and the Senior Vice President National Operations.

• Provide executive-level administrative support to the EVP Exhibition & LBE and SVP National Operations
• Manage complex calendars coordinate travel and process expense reports
• Coordinate onsite / offsite meetings and activities including agendas materials AV logistics and catering
• Lead the coordination and logistics of an annual large-scale three-day conference; managing event planning venue coordination budget tracking invoicing and stakeholder communications with planning committees and regional teams
• Assist with planning and scheduling for the annual Road Show and ongoing theatre visits throughout the year
• Support effective collaboration across the Exhibition and LBE teams ensuring operational efficiency
• Prepare expenditure documents code invoices and maintain related tracking
• Handle confidential information with discretion and manage sensitive projects within required timelines
• Draft correspondence reports and presentations including preparing polished PowerPoint materials
• Manage mail / couriers and maintain files

The ideal candidate must have

• Minimum of 5 years of administrative experience with at least 2 years supporting executive-level leadership
• Intermediate to advanced knowledge of Microsoft Office and basic accounting skills
• Intermediate knowledge of expense reporting and accounting systems
• Be a self-starter with the ability to take initiative and work effectively in a team or independently
• A demonstrated ability to manage effective communication and working relationships with head office multiple remote offices and theatres throughout Canada
• Be detail oriented have excellent oral and written communication skills and demonstrate ability to manage conflicting priorities
• Possess a strong guest service focus and have effective interpersonal and time management skills
• Use discretion and judgment necessary to treat confidential items and assignments appropriately
• Background in theatre management retail or hospitality environments is an asset
• Ability to speak and write in French is an asset

Inclusion & Diversity

Cineplex its subsidiaries and affiliates are equal opportunity employers with a commitment to hiring and retaining a diverse workforce. We encourage and welcome applications from all intersectional walks of life and believe that variety of experiences knowledge and talent represents a significant part of our culture. By valuing a diverse workforce we ensure hiring practices that are fair and equitable.

Accessibility

We are committed to improving access and opportunities for all individuals including those with disabilities by identifying and removing barriers that may prevent inhibit or restrict their access to employment opportunities. If you require accommodation at any stage of our hiring process (application interviews assessments and placement) please contact us at or via email at .

While we appreciate all interest only those candidates selected for an interview will be contacted.

Key Skills

Creative Designing,Creative Production,ABB,Events Management,Flash,Asp.Net MVC

Employment Type : Full-Time

Experience : years

Vacancy : 1