Executive Assistant, Enterprise Data & Analytics

QuadReal; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A global real estate company in Toronto is looking for an Executive Assistant to provide administrative support to senior leadership. You will manage diverse projects, coordinate meetings, and aid in communication initiatives. The candidate should have over 5 years of experience, a university degree, and strong organizational skills. The role offers an opportunity to work in a dynamic environment focused on data and analytics.

Qualifications

• 5+ years of related administrative and communications experience.
• Experience supporting C-suite leadership in a large organization.
• Ability to use initiative and self-managing skills.

Responsibilities

• Compose and prepare reports and presentations for the SVP.
• Coordinate meetings, travel arrangements, and expenses.
• Liaise with internal and external teams on key priorities.

Skills

Communication

Organizational skills

Analytical skills

Time management

Adaptability

Education

University degree in a related discipline

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Role Description

The Executive Assistant, Enterprise Data & Analytics (ED&A) provides comprehensive administrative and select project management support to the SVP, Enterprise Data & Analytics. Working closely with the SVP and other teams, the Executive Assistant will assist with the management of varied, data & analytics projects, aid in the development of ongoing communication initiatives and play a vital role in ensuring a high level of communication within the ED&A team. In addition, the Executive Assistant will provide secondary support to the EVP, Treasury and Capital Markets.

The Executive Assistant will be a strong communicator with highly effective organizational skills, creative flare and the ability to transform information into engaging and informative communication pieces that reflect QuadReal’s communication objectives and culture.

Responsibilities

• Compose and/or prepare presentations, brochures, memorandums, correspondence and reports on behalf of the SVP by identifying required information, researching background information, and gathering it from appropriate sources.
• Coordinate meetings and gatherings, conference calls and travel arrangements for the SVP including preparation and submitting of expenses. Documentation and management of meeting outcomes will be helpful/required.
• Develop select internal and external communication pieces and support other development and maintenance of communication tools and channels.
• Liaise with the ED&A team and external agencies on key and emerging priorities.
• Prepare creative presentations in PowerPoint and other software programs that utilize photos, videos, audio material and other visual assets.
• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the executive officer’s priorities.
• Provide information and refer callers to other appropriate individuals, if matters can be responded to elsewhere.
• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.
• Attend, minute and distribute materials for scheduled management meetings.
• Prepare correspondence, memos, minutes and reports frequently of a confidential, strategic and/or specialized nature from handwritten material.
• Coding invoices, expense reports, corporate credit card expenses and cheque requisitions.

Experience and Qualifications

• 5+ years of related administrative and communications experience. Experience managing and leading projects is considered an asset.
• Previous experience supporting C-suite leadership in a large organization.
• University degree in a related discipline.
• Ability to use initiative and self-managing skills to work independently with minimal direction and respond effectively to issues that arise.
• Ability to effectively partner with all levels of the business and develop / sustain cooperative working relationships with internal staff, clients and external contacts. Adapt to different communication styles.
• Ability to communicate effectively, both oral and written; ability to exercise confidentiality. Ability to work effectively across time zones.
• Ability to allocate time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands, competing priorities and adapt to new ideas and constant changes; analytical and detail oriented. Keen focus on producing accurate and high caliber work.
• Advanced knowledge of Microsoft Word, Power Point and Excel; advanced proficiency in spelling, punctuation, and grammar.
• An understanding of data and analytics is considered an asset.

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Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.