Executive Assistant

HUB Technology Solutions Ltd; Winnipeg; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading IT solutions provider in Winnipeg is seeking an Executive Assistant to support the Owners by managing communications, organizing meetings, and maintaining schedules. Ideal candidates will possess strong communication skills, a College Diploma in Administration, and the ability to multitask effectively. This role offers $20 to $21 per hour and is integral to enhancing team collaboration and client relations.

Qualifications

• Legally entitled to work in Canada.
• Must have a Manitoba Class 5I / 5F license and use a vehicle for work purposes.
• Ability to dynamically multitask across numerous issues in a high-pressure environment.
• Quick and efficient problem-solving and analytical skills.

Responsibilities

• Reviewing, organizing, responding, and escalating emails.
• Attending meetings and taking minutes.
• Managing the schedule of the Owners.
• Acting as a liaison between Clients/Vendors and Leaders.
• Accurate entry of all time and service ticket information.

Skills

Excellent communication in English (verbal and written)

Problem-solving skills

Attention to detail

Multitasking ability

Customer service focus

Education

College Diploma in Administration

Tools

Professional Service Automation software

Job description

Overview

Executive Assistant

Are you interested in going beyond an mundane admin position and forging a new path with a company that offers freedom and growth?

Are you meticulous and super accurate with your information? Does disorganization give you anxiety, and you relish the opportunity to turn chaos into calm? Can you juggle multiple tasks at the same time and not drop any?

Do you enjoy a collaborative, supportive team environment? Can you help team members and clients solve problems, and you aren’t allergic to hard work? Can you write and speak to people in a language they can easily understand?

I know that is a lot of questions, but is your answer YES to all of them? Then we have the job for you if you have these must-haves :

Salary
$20 to $21 / hour

Responsibilities

• Reviewing, organizing, responding and escalating emails.
• Attending meetings in person or virtually, taking minutes and assigning takeaways.
• Managing the schedule of both Owners.
• Act as a liaison between Clients / Vendors and Leaders. Answering phone calls, responding to or sending emails and scheduling meetings on behalf of the Owners.
• Keep the Owners up to date on urgent issues.
• Other administrative tasks as assigned by the Owners.
• Accurate entry of all time and service ticket information in HUB's Professional Service Automation software.
• Efficient communication skills, in both written and verbal forms, to keep clients and management well aware of work status, progress, and problem resolution.
• Maintain a clean and safe work environment.
• Maintain a clean and professional appearance in clothing and personal grooming.
• Adhere to HUB's attendance policies regarding both punctuality and absenteeism.
• Abide by HUB's Employee Code of Conduct.

If everything is good, then apply for this position. If you want to go "over the top," include a link to a quick, less than 3-minute personal introduction video.

Qualifications

• College Diploma in Administration
• Legally entitled to work in Canada.
• Excellent communication in English in both verbal and written form.
• Must have a Manitoba Class 5I / 5F license and use a vehicle for work purposes.
• Ability to dynamically multitask across numerous issues in a high-pressure environment.
• A passion for solving problems and helping the team and clients succeed.
• Quick and efficient problem-solving and analytical skills.
• High-level customer service focus.
• Great attention to detail and accuracy in documentation.

About Us

HUB began in 1991 because our CEO, Troy McLennan, realized how much business owners struggled to understand and use IT to their advantage. Instead, it was stressful and complicated.

As a business owner, Troy experienced sleepless nights, worrying about technology, frustrated about unresolved issues, and stressed about investing in tech but not getting value from it.

We are a team of innovative information technology experts committed to removing your IT burden and communicating with you in a language you can understand. Our motto is : Let HUB take care of your information technology so you can focus on your business!

If you want to demonstrate your attention to detail, add the word "kaizen" anywhere in our cover letter or resume.