Executive Assistant

Talent Edge; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading executive search firm in Vancouver is seeking an experienced Executive Assistant to support a dynamic CEO. The ideal candidate will bring over 5 years of experience in senior administrative roles and possess strong organizational and communication skills. You will manage the CEO's calendar, coordinate travel logistics, and handle sensitive financial documentation. This in-office role offers competitive hourly pay between $30-35 with benefits, ensuring a balanced and supportive work environment.

Benefits

Competitive pay

Extended health and dental benefits

Supportive work environment

Qualifications

• 5+ years of experience in a senior administrative or executive assistant role.
• Experience in a fast-paced professional environment.
• Ability to manage multiple priorities with discretion.

Responsibilities

• Manage the client pipeline and coordinate outreach and follow-ups.
• Oversee calendar and travel logistics.
• Coordinate financial documentation with stakeholders.

Skills

Highly organized

Detail-oriented

Strong written communication

Strong verbal communication

Proficient in Microsoft Office

Project management

Tools

SharePoint

Travel management platforms

Expense reporting processes

Job description

About Talent Edge:

As trusted Executive & Professional Search partners, Talent Edge brings deep expertise in talent acquisition and advisory across industries. We leverage cutting‑edge research and market mapping tools to deliver exceptional candidate matches for our clients. Our talented team prides itself in bringing innovative strategies and a passion for excellence to each and every engagement.

About our client:

Our client is a leading professional services firm renowned for servicing the natural resources, technology, and real estate sectors.

About this opportunity:

This is a high‑impact Executive Assistant role supporting a dynamic CEO. You will act as a trusted partner, helping manage the client pipeline, coordinate outreach and follow‑ups, and prepare briefing materials for key meetings.

You’ll oversee calendar and travel logistics to prioritize high‑value business development activities, while tracking opportunities, deadlines, and deal flow to ensure seamless execution. The role also includes coordinating financial documentation with banks, brokerages, and legal counsel, ensuring accuracy and timely completion.

Operating in a fast‑paced, high‑trust environment, you will handle sensitive information with discretion and serve as a professional liaison between the CEO, investors, partners, and internal teams. Based in Downtown Vancouver, this opportunity follows an in‑office work model.

About the individual:

The ideal candidate brings 5+ years of experience in a senior administrative, executive assistant, or office operations role within a professional, fast‑paced environment. They are highly organized, detail‑oriented, and comfortable managing multiple priorities with discretion and sound judgment.

They possess strong written and verbal communication skills and are highly proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint). Experience working with SharePoint, travel management platforms, expense reporting processes, and cross‑functional teams is considered a strong asset.

This individual is a self‑starter who takes ownership of their work, anticipates needs, and enjoys supporting leadership teams in a collaborative, purpose‑driven organization.

Compensation & Benefits:

The company believes in rewarding their team with not just competitive pay, but a workplace that supports balance, growth, and wellbeing. This role comes with an hourly pay in the range of $30-35/hour. The successful candidate will qualify for extended health and dental benefits starting from day one of employment.

The final offer will be commensurate with the successful candidate’s qualifications, skills, and experience. Talent Edge and our client believe in pay equity, fairness, and transparency.

Next Steps:

If you are interested in this opportunity, please click on the ‘Apply’ button and follow the instructions.

Talent Edge and our client are equal opportunity employers and believe in equity, fairness, and transparency. We celebrate diversity and are committed to creating an inclusive environment for all clients, partners and candidates. If you require any accommodations during the application or interview process, please let us know at [e-mail].

All applications are treated with the utmost confidentiality. Your personal information is solely for the purpose of the hiring process and will not be shared or circulated without your consent.