Executive Assistant

New Miles Immigration, Recruitment & Consulting Services; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A consulting firm in Vancouver is seeking a highly organized Executive Assistant to support their executive team on a full-time basis. Responsibilities include managing schedules, coordinating meetings, preparing documents, and ensuring smooth workflow for executives. Candidates must have a Bachelor's Degree and at least two years of experience in an administrative role. This role offers a pay rate of $31.20 per hour.

Qualifications

• Proven experience as an executive assistant or similar administrative role for at least two years.
• Strong communication and interpersonal abilities.
• Ability to multitask and prioritize tasks effectively.

Responsibilities

• Manage and organize schedules, appointments, and travel arrangements for senior executives.
• Prepare, edit, and manage correspondence, reports, presentations, and other documents.
• Arrange and coordinate meetings, events, and conference calls.
• Serve as the point of contact for internal and external communications.
• Conduct research, compile data, and prepare reports for executives.

Skills

Time management

Organizational skills

Communication

Interpersonal abilities

Microsoft Office proficiency

Multitasking

Discretion

Education

Bachelor’s Degree

Job description

Overview

We are seeking a highly organized, professional, and dynamic Executive Assistant to support our executive team on a full-time basis. The Executive Assistant will be responsible for managing schedules, coordinating meetings and appointments, preparing documents and reports, and performing various administrative tasks to ensure the executives' workflow runs smoothly. The position is based at the company office at 311-4885 Kingsway, Burnaby, BC V5H 4T2, Canada.

Responsibilities

• Administrative Management and Support: Manage and organize schedules, appointments, and travel arrangements for senior executives.
• Document Preparation and Management: Prepare, edit, and manage correspondence, reports, presentations, and other documents. File and retrieve documents and reference materials.
• Meeting Coordination: Arrange and coordinate meetings, events, and conference calls, including setting agendas, organizing logistics, and recording and distributing minutes.
• Communication and Liaison: Serve as the point of contact for internal and external communications, interacting with clients, partners, and stakeholders. Monitor and distribute incoming communications.
• Research and Reporting: Conduct research, compile data, and prepare reports and documents for review and presentation by executives. Analyze incoming memoranda, submissions, and reports, and prepare summary briefs.
• Policy and Procedure Development: Assist in developing and overseeing administrative policies and procedures for officials, committees, and boards of directors.
• Representation and Negotiation: Represent executives in discussions with various groups to discuss issues, assess, and recommend courses of action. Liaise with departmental and corporate officials and other organizations on behalf of executives.

Qualifications

• Bachelor’s Degree is required
• Proven experience as an executive assistant or similar administrative role for at least two years
• Excellent time management and organizational skills
• Strong communication and interpersonal abilities
• Proficiency in MS Office
• Ability to multitask and prioritize tasks effectively
• Discretion and confidentiality are paramount

Remuneration

This position offers full-time employment at 35 hours per week with a pay rate of $31.20 per hour.

How to Apply

If interested, please send resume by email to: [e-mail].