Executive Assistant

Noramtec Consultants Inc.; Toronto; On-site; CAD 80,000 - 90,000; Full time

Job summary

A well-established consulting firm in Toronto is seeking an experienced Executive Assistant to provide crucial support to senior leadership. The ideal candidate will possess a minimum of 5 years’ experience in similar roles, exceptional organizational skills, and proficiency in Microsoft Office. This position requires managing complex schedules, preparing documents, and maintaining confidentiality. A competitive salary of $80,000 to $90,000 is offered, along with opportunities for professional growth in a dynamic and collaborative work environment.

Benefits

Competitive salary

Dynamic work environment

Opportunities for professional growth

Qualifications

• Minimum 5 years of experience supporting senior executives or leadership teams, ideally in construction or industrial sectors.
• Exceptional organizational and time-management skills with the ability to handle multiple priorities.
• Strong written and verbal communication abilities and a polished, professional demeanor.

Responsibilities

• Provide comprehensive administrative and executive support with proactive planning.
• Manage complex calendars and internal/external meetings schedule.
• Prepare daily briefing documents and confidential correspondence.

Skills

Organizational skills

Time management

Communication skills

Discretion

Independence

Tools

Microsoft Office Suite

Job description

Executive Assistant – Scarborough, ON

💼 Salary: $80,000 – $90,000

Our client, a well-established company in a sector closely connected to construction and industrial services—is seeking an experienced and highly organized Executive Assistant to provide direct support to senior leadership.

This is an excellent opportunity for a professional who thrives in a fast-paced, detail-oriented environment and takes pride in representing leadership with excellence and discretion.

Key Responsibilities

• Provide comprehensive administrative and executive support with proactive planning and effective follow-up.
• Manage complex calendars, schedule and reschedule internal and external meetings, and handle last-minute changes with professionalism.
• Prioritize and manage executive communications, including email correspondence and meeting requests.
• Prepare daily briefing documents, meeting materials, reports, presentations, and confidential correspondence using Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Coordinate domestic and international travel arrangements, itineraries, and expense reporting.
• Organize and support offsite events, including agenda preparation, logistics, and post-meeting documentation.
• Maintain confidentiality with tact, discretion, and professionalism at all times.
• Serve as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-up on key priorities.

Qualifications & Experience

• Minimum 5 years of experience supporting senior executives or leadership teams, ideally within the construction, industrial, or service-based sectors.
• Exceptional organizational and time-management skills, with the ability to handle multiple priorities simultaneously.
• Strong written and verbal communication abilities and a polished, professional demeanor.
• Proven ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• High level of discretion when handling sensitive and confidential information.

What We Offer

• Competitive salary range of $80,000 to $90,000
• A dynamic and collaborative work environment within a respected organization.
• Opportunities for long-term professional growth and engagement with senior leadership.

📍 Location: Scarborough, Ontario (on-site)

If you’re a proactive and resourceful professional who excels in managing complex priorities and supporting executives with excellence—we’d love to hear from you.