Executive Assistant

Momentum Financial Services Group; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A financial services company in Toronto is looking for an experienced Executive Assistant to provide strategic administrative support to the Corporate Leadership Team. The ideal candidate will have over 5 years of experience in a corporate environment, exceptional organization skills, and proficiency in Microsoft Office. The role offers a hybrid work environment and comprehensive benefits, including health coverage and performance bonuses.

Benefits

Competitive salary

Annual bonus based on performance

Health and dental benefits with 100% premiums covered

Retirement savings options

Tuition reimbursement

Employee recognition programs

Qualifications

• 5+ years of experience supporting senior leadership or executive teams in a corporate environment.
• Ability to anticipate needs and stay ahead of priorities.
• Demonstrated ability to handle confidential matters with integrity.

Responsibilities

• Provide comprehensive administrative support to 3-4 members of the Corporate Leadership Team.
• Prepare executive correspondence, reports, and presentations with attention to detail.
• Coordinate complex travel arrangements for senior leadership.

Skills

Organizational skills

Multitasking

Time management

Written communication

Verbal communication

Proficiency in Microsoft Office Suite

Education

Associate degree or equivalent professional experience

Tools

Microsoft Office Suite

Google Workspace

Job description

At Momentum Financial Services Group (MFSG), we help people move forward by reimagining how money works for those who need it most. With more than 40 years of experience, we’re the team behind Money Mart, Canada’s largest non-bank branch network, and a leader in financial solutions for underserved communities.

From short-term loans to money transfers and prepaid cards, we power the products, technology, and operations that connect over a million customers a year to the money they need, when they need it.

At MFSG, we come together across teams and departments to create something bigger than ourselves: solutions that remove barriers and give people access to money they might not get anywhere else. Whether you're solving problems, building systems, or shaping strategy, your work fuels real support for real people.

• Competitive, fair, and performance-driven compensation philosophy recognizing strong performance.
• Discretionary annual bonus based on individual and company success.
• Comprehensive health and dental benefits with 100% premiums covered, plus an Employee Assistance Program.
• Robust retirement savings options for long-term financial security.
• Hybrid work environment for flexibility and balance.
• Perks such as tuition reimbursement, Perkopolis discounts, and employee recognition programs.

Purpose of the Role

The Executive Assistant role is a newly expanded position designed to provide high-level strategic and administrative support to senior leadership while also ensuring efficient coordination across corporate operations. This role plays a key part in enabling organizational effectiveness, communication flow, and execution excellence across the business.

How You’ll Make an Impact

• Provide comprehensive administrative and strategic support to 3–4 members of the Corporate Leadership Team, including calendar management, scheduling, and meeting coordination.
• Prepare, proofread, and manage executive correspondence, reports, and presentations with a high degree of professionalism and attention to detail.
• Support leadership meetings through agenda preparation, minute-taking, and tracking of follow-ups and action items.
• Coordinate complex travel arrangements, logistics, and itineraries for senior leadership.
• Handle confidential information with discretion, acting as a trusted liaison between executives and internal or external partners.
• Corporate Operations Coordination
• Collaborate with corporate departments to support day-to-day operations, ensuring smooth communication and workflow across teams.
• Oversee key office logistics including vendor coordination, facilities requests, and meeting support, ensuring a productive and professional work environment.
• Assist in planning and executing corporate events, leadership sessions, and team engagements.
• Support internal communication initiatives by helping prepare announcements, updates, and materials on behalf of senior leadership.
• Act as a central coordination point for company-wide administrative needs, balancing strategic priorities with operational execution.

What You Bring

• Associate degree or equivalent professional experience preferred.
• 5+ years of experience supporting senior leadership or executive teams in a fast-paced, corporate environment.
• Exceptional organizational, multitasking, and time-management skills with the ability to anticipate needs and stay ahead of priorities.
• Strong written and verbal communication skills with proven attention to detail.
• Demonstrated ability to exercise discretion and handle confidential matters with integrity.
• Advanced proficiency in Microsoft Office Suite or Google Workspace; experience with project management and scheduling tools is an asset.
• A proactive, resourceful, and adaptable mindset with a focus on continuous improvement and delivering high-quality outcomes.

AI Integration

This role may leverage AI tools to enhance productivity, including drafting correspondence, summarizing meetings, reviewing reports, assisting with expense management, and managing tasks or reminders.

Working Conditions

• Hybrid work environment with a balance of in-office collaboration and remote flexibility.
• Regular exposure to multiple priorities, deadlines, and high-volume communication in a dynamic setting.
• Sedentary work with moderate mental focus, task-switching, and attention to detail.

Committed to Equal Opportunity

MFSG is committed to accommodating applicants up to the point of undue hardship during the recruitment, assessment, and selection process. If you are selected for an interview, please inform us if you require accommodation; MFSG will work with you to meet your needs.

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