Executive Assistant

Northland Power; Toronto; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

A leading renewable energy company in Toronto is seeking an Executive Assistant to support the CFO with high-level administrative tasks. Responsibilities include managing schedules, coordinating meetings, and handling confidential information. The ideal candidate should have proven experience in an executive assistant role, strong organizational skills, and proficiency in Microsoft Office Suite. This position allows for one flexible remote workday per week and offers competitive benefits.

Benefits

Competitive RRSP matching of 8%

Extended health, dental, and vision benefits

Paid parental leave

Wellness Program access

Floating days and birthday off

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• High level of discretion and professionalism.
• Ability to communicate effectively with diverse stakeholders.

Responsibilities

• Manage and prioritize the CFO’s calendar and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and documents.
• Coordinate meetings including agenda preparation and logistics.

Skills

Organizational skills

Communication skills

Interpersonal skills

Discretion

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Calendar management tools

Job description

Who We Are

At Northland, we’re enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future. Since our inception, we’ve been early movers in the energy industry, adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape. We’re a different kind of independent power producer. As developers, owners and operators who are at the forefront of the energy transition, we’re uniquely positioned to leave a lasting impact in the regions where we operate. We’ve expanded our business across Canada, the United States, Latin America, Europe and Asia to become a global leader, all by bringing together industry experts to find solutions with an entrepreneurial mindset. While our work powers communities across the globe, Northland is powered by our people.

As Executive Assistant, you will report directly to the CFO to provide high-level administrative support, ensuring efficient operation of the finance office. This role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and serving as a liaison between the CFO and internal/external stakeholders. This role will be based in our Toronto Head Office. Additionally, this role will be 4 days in office per week, with one flexible day available for employees to work from home.

Key Responsibilities

• Manage and prioritize the CFO’s calendar, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate meetings, including agenda preparation, logistics, and minutes.
• Handle confidential financial and business information with discretion.
• Support strategic initiatives and special projects as directed by the CFO.
• Liaise with senior executives, board members, and external partners.
• Provide ad hoc reception relief.
• Work closely with the Corporate Services team to ensure process efficiencies and communication are shared.
• Assisting with planning and organizing internal events (e.g., town halls, coffee hours, company celebrations).
• Setting up event spaces, coordinating seating, equipment, and decorations as needed.
• Providing logistical support during events, including managing RSVPs and coordinating with IT on setting up audiovisual equipment for corporate events only.

Who You Are

• Methodical and organized: You naturally work in a methodical way and relish the opportunity to add structure and order to your work. This will help with the competing priorities you will be managing.
• Collaborative: You build relationships seamlessly and enjoy working as a team player to get things done.
• Independent: You are an independent thinker and naturally set your own timescales and milestones to ensure you meet your objectives.
• A strong communicator: You have the ability to communicate effectively with a diverse set of internal and external stakeholders. Your communication style ensures interactions with counterparties are conducted with clarity and professionalism.

Qualifications

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational, communication, and interpersonal skills.
• High level of discretion and professionalism.
• Proficiency in Microsoft Office Suite and calendar management tools.
• Bachelor’s degree or equivalent experience preferred.

What’s In It for You

Our employees are the driving force behind our achievements. We are unwavering in our commitment to not only recognise your contributions but also to empower you to excel in every aspect of your life. Here's a glimpse of why Northland is the place where you'll truly thrive:

• Thoughtful benefits – A competitive RRSP matching scheme of 8%; extended health, dental and vision benefits for yourself and your immediate family from day one; paid parental leave; Accident and Life Insurance and disability benefits are just a few of the benefits you’ll be able to access.
• Wellbeing first – Staying true to our value of taking care of ourselves and each other, you will have access to our global Wellness Program and Employee Assistance Program, including access to mental health resources.
• Floating days and Birthdays off – You will get your birthday off so you can celebrate as you choose. You will also receive three additional days off annually to observe other events important to you.

We hire talented and passionate people from different backgrounds. If you’re excited about a role but your past experience doesn’t align perfectly with this job description, we still encourage you to apply. Learn more about our diversity, inclusion and belonging commitments.

Disclaimer: This document is a guide. The duties, responsibilities, and requirements of the jobs as described herein are not inclusive and are subject to change.

Northland Power is an equal opportunity employer and we are committed to creating a fair, inclusive and accessible environment. If you require special assistance or accommodation during the hiring process, please notify a member of the HR Department.

#LI-OV1

#LI-ONSITE