Executive Assistant

Onit Energy; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading energy conservation company in Toronto is seeking an Executive Assistant to support the Executive Administrative Director. This role involves managing calendars, coordinating HR processes, and handling sensitive communication. The ideal candidate has at least two years of Human Resources experience, strong organizational skills, and proficiency in MS Office and Google Suite. The position offers a dynamic work environment and competitive compensation.

Benefits

Competitive compensation and benefits

Room to grow in a forward-thinking organization

Collaborative and supportive team environment

Qualifications

• 2 years of experience in Human Resources or support.
• Proficiency in project coordination and calendar management.
• Exceptional written and verbal communication skills.

Responsibilities

• Manage and optimize the Executive Administrative Director’s calendar.
• Assist in HR processes including onboarding and offboarding.
• Coordinate travel arrangements and support financial admin tasks.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Personal Assistant Experience

Microsoft PowerPoint

Calendar Management

Microsoft Excel

Administrative Experience

Google Suite

Tools

DocuSign

Visio

Trello

YouTrack

Collage

Job description

Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions Canadian Water Savings and Canadian Energy Savings Corp. we deliver innovative cost-effective energy and water conservation solutions to over 44000 businesses. With over 65 years of combined industry experience we were not just shaping the future of utility management were leading it.

We’re growing and looking for an exceptional Executive Assistant to support our EAD) and help streamline business operations with poise professionalism and precision.

The Role: Assistant to HR Lead (Executive Administrative Director)

You’re not just an assistant you’re the right hand to our EAD. You thrive in fast‑paced environments have a keen eye for detail and possess the organizational prowess to keep multiple priorities on track. If you love making things run like clockwork and enjoy the human side of HR operations this is your opportunity to shine.

Key Responsibilities:

• Proactively manage and optimize the EAD’s calendar meetings and travel arrangements
• Anticipate needs stay a step ahead and adapt plans as priorities shift
• Organize and lead internal events and executive team initiatives
• Assist in HR processes including onboarding and offboarding ensuring a smooth and professional employee experience
• Prepare agendas briefing documents and follow-ups for key meetings
• Create and maintain checklists, org charts, process flowcharts and other business‑critical documentation
• Support financial admin tasks including monthly Visa reconciliation
• Liaise on behalf of the EAD with internal and external stakeholders handling sensitive communication with discretion
• Coordinate travel arrangements (flights hotels transportation) when needed
• Jump in on cross‑functional projects or provide support to other Executives as required

Why Join Us

• Be part of an innovative company that’s making a real impact in energy and water conservation
• Collaborate with a supportive and dynamic team of professionals
• Room to grow in a forward‑thinking organization
• Competitive compensation and benefits
• A culture that values initiative ownership and excellence

What You Bring to the Table

• 2 years of Human Resources experience or support
• Strong experience in project coordination, HR processes and calendar management
• Marketing experience and experience with Workspace, DocuSign, Visio, Trello and YouTrack would be seen as an asset.
• Tech‑savvy: proficient in MS Office, Google, SharePoint, HRIS systems (e.g. Collage)
• Exceptional written and verbal communication skills
• Impeccable attention to detail and time management
• Unflappable under pressure and able to handle confidential matters with integrity
• A proactive can‑do mindset you’re always one step ahead
• Bonus: Experience in project management or PMP certification

At ONIT we are dedicated to fostering diversity equity and inclusion believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds perspectives and life experiences to join us in addressing the worlds toughest challenges. Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodations due to a disability whether visible or not please reach out to us hr and we will gladly assist you.

Required Experience: IC

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft Powerpoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Type : Full-Time

Experience: years

Vacancy: 1