executive assistant

Government of Canada; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

A governmental organization located in Peel Region, Mississauga, is seeking an experienced administrative professional. Responsibilities include establishing administrative policies, preparing reports for committees, and managing events. Candidates should have a college certificate and 2-3 years of relevant experience. Proficiency in Microsoft Office and excellent communication skills are essential. This on-site role demands dependability, organization, and the ability to work effectively in a fast-paced environment.

Qualifications

• 2 years to less than 3 years of relevant experience.
• Capability to manage a large workload with tight deadlines.

Responsibilities

• Establish and coordinate administrative policies and procedures.
• Prepare reports and documents for executive committees.
• Analyze incoming and outgoing memoranda and reports.
• Manage events and prepare agendas for meetings.

Skills

Excellent oral communication

Excellent written communication

Dependability

Organized

Efficient interpersonal skills

Team player

Attention to detail

Proactive

Flexibility

Education

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Tools

MS PowerPoint

MS Access

MS Office

MS Outlook

MS Word

Job description

Overview

Languages: English

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• or equivalent experience

Experience

2 years to less than 3 years

Location

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Manage events
• Type and proofread correspondence, forms and other documents

Computer and technology knowledge

• MS PowerPoint
• MS Access
• MS Office
• MS Outlook
• MS Word

Area of work experience

• Correspondence
• Finance

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive