Executive Assistant

CDAI; Mississauga; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

A leading consulting firm in Peel Region, Mississauga is seeking an experienced Executive Assistant. Responsibilities include managing executive schedules, preparing briefing documents, and using AI tools to enhance productivity. The ideal candidate has 7-10+ years supporting executives in fast-paced environments, is detail-oriented, and is proactive in their approach. This role offers a hybrid work model, requiring in-office presence 3-4 times a week.

Qualifications

• 7-10+ years supporting senior executives in fast-paced environments.
• Experience in technology, consulting, or digital product sectors.
• Comfortable with exploring new tools and improving workflows.

Responsibilities

• Manage complex calendars and resolve scheduling conflicts.
• Prepare executives for meetings with briefing notes.
• Draft communications and documentation on behalf of executives.
• Coordinate international/domestic travel with precision.
• Use AI tools to streamline repetitive tasks.

Skills

Calendar management

Communication skills

Attention to detail

Proactivity

Tech-savvy with AI tools

Job description

Overview

Hybrid: 3-4 Times a Week in Office

Now, if you were to come on board as our Executive Assistant, we’d ask you to do the following for us:

Responsibilities

• Manage complex calendars across time zones; anticipate needs, resolve scheduling conflicts, and strategically prioritize engagements.


• Prepare executives for meetings with briefing notes, contextual background, and relevant talking points.


• Draft communications, presentations, and documentation on behalf of executives as needed.


• Attend team meetings, take high-quality notes with key decisions and actions, and follow through on assignments.


• Adept at anticipating executive needs and proactively planning several steps ahead to ensure seamless operations.

Operational Efficiency & Communication

• Coordinate international/domestic travel and expenses with precision and cost-efficiency.


• Facilitate seamless internal and external communications, ensuring timely follow-ups and message clarity.


• Serve as a professional representative of the SVP/VP to senior leaders, clients, and partners.


• Monitor operational rhythms and support team activities, all-hands, and offsites—bringing structure and follow-through to engagement moments.


• Support regular cadence of business processes like budgets, performance, surveys and more.

AI-Enabled Workflow Improvement

• Use and experiment with AI tools (e.g., ChatGPT, Microsoft Copilot…) to streamline repetitive tasks, summarize information, and improve day-to-day productivity.


• Identify and implement smart workflows and automations to elevate executive capacity and team communication.

Team Engagement & Organizational Support

• Support leadership team coordination and help foster a connected, informed, and motivated team culture.


• Jump in on team initiatives, operational projects, or internal communications where appropriate.


• Maintain confidentiality and discretion with highly sensitive information related to company strategy, personnel, and vendor relations.

Qualifications & Successful Fit

Think you have what it takes to be our Executive Assistant? We’re committed to hiring the best talent for the role. Here’s how we’ll know you’ll be successful in the role.

• Experienced: 7-10+ years supporting senior executives in fast-paced, complex environments—ideally in technology, consulting, or digital product organizations.


• Tech-savvy: Comfortable exploring new tools and systems to improve workflows; curious about how AI can make work better.


• Detail-obsessed: Nothing escapes your notice, and your follow-up game is impeccable.


• Professional and poised: Able to build trust across all levels—from engineers to executives.


• A strategic doer: You combine big-picture understanding with roll-up-your-sleeves execution.


• Proactive and independent: You anticipate needs and act without waiting to be asked.