Executive Assistant

David Aplin Recruiting; Manitoba; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A recruiting agency is seeking a skilled Executive Assistant in Winnipeg, Manitoba, to support a dynamic Senior Leadership Team. This full-time role involves managing high-level meetings, coordinating cross-departmental activities, and providing exceptional administrative support. Candidates should have 5+ years of proven administrative experience and proficiency in MS Office. This opportunity offers competitive salary, comprehensive benefits, and hybrid work options after training.

Benefits

Competitive starting salary

Comprehensive benefits

Company-matched pension plan

Hybrid work options

Professional development opportunities

Qualifications

• 5+ years of senior-level administrative or executive assistant experience.
• Exceptional written and verbal communication abilities.
• Strong prioritization and organizational skills with the ability to manage competing deadlines.

Responsibilities

• Coordinate bi-weekly senior leadership meetings and prepare agendas.
• Provide executive-level calendar and administrative support to C-suite executives.
• Assist with internal and external event planning and logistics.

Skills

Minute-taking

MS Office proficiency

Written communication

Verbal communication

Organizational skills

Problem-solving

Education

Post-secondary education in Business Administration or related field

Job description

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Stacey Danley at Aplin has partnered with our client, a top Manitoban employer, in seeking a highly skilled Executive Assistant to provide exceptional support to a dynamic Senior Leadership Team. This is an outstanding opportunity for a seasoned administrative professional who thrives in a fast‑paced environment, excels at managing complex priorities, and brings impeccable discretion to their work. This full‑time permanent role will be based out of their head office in Winnipeg.

The Opportunity
In this pivotal role, you will support multiple senior executives and help ensure the smooth, efficient operation of the Executive Office. You’ll manage high‑level meetings, coordinate cross‑departmental activities, prepare polished documentation, and act as a key partner in maintaining executive‑level communication, organization, and follow‑through.

Benefits and Perks

• Competitive starting salary, comprehensive benefits, and a company‑matched pension plan
• Hybrid work options (2 days per week WFH after training)
• Professional development opportunities
• Convenient location outside of downtown
• A culture that values employee well‑being, work/life balance, and community involvement

What You’ll Do

• Coordinate bi‑weekly senior leadership meetings, including agenda preparation, gathering materials, attending meetings, and drafting accurate, high‑quality minutes.
• Support committee activities in collaboration with the Corporate Secretary.
• Provide executive‑level calendar and administrative support to multiple C‑suite executives, ensuring seamless scheduling, communication, and meeting preparation.
• Lead logistics for complex, multi‑stakeholder meetings across departments and external partners.
• Assist the Executive Assistant to the CEO with a variety of administrative tasks and office coordination.
• Prepare agendas, correspondence, action‑item lists, and professional meeting materials for executives and board‑related functions.
• Track and follow up on key action items to ensure timely completion.
• Assist with internal and external event planning, including invitations, vendor coordination, materials, and on‑site support.
• Manage executive and board expense processing and monthly reconciliations.
• Act as a trusted backup to the Executive Assistant and broader admin team during absences or peak periods.
• Attend board meetings as required and produce clear, comprehensive minutes.
• Coordinate executive travel and conference arrangements.

What You Bring

• 5+ years of senior‑level administrative or executive assistant experience.
• Post‑secondary education in Business Administration or a related field (or equivalent experience).
• Proven strength in minute‑taking and supporting executive or committee meetings.
• High proficiency in MS Office (Word, PowerPoint, Excel) with excellent accuracy and formatting skills.
• Exceptional written and verbal communication abilities.
• Strong prioritization and organizational skills with the ability to manage competing deadlines.
• Forward‑thinking problem‑solving skills and the ability to anticipate needs.
• A high degree of professionalism, confidentiality, and independent judgment.
• Collaborative mindset with a commitment to exceptional internal service.

Why This Role?
You’ll join a respected organization, support influential leaders, and play a key part in the execution of high‑level initiatives. If you’re a polished professional who takes pride in excellence, organization, and trusted executive partnership, this could be the perfect next step in your career.

At Aplin — together with our brands CompuStaff and Impact Recruitment — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

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