Executive Assistant

Capital Power; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A North American energy company located in Edmonton seeks an experienced Executive Assistant to provide high-level administrative support to its executive team. Responsibilities include managing calendars, coordinating strategic projects, and handling confidential information. Ideal candidates will have a High School Diploma, relevant certifications, and at least three years of experience in a similar role. This hybrid position offers flexible working arrangements.

Benefits

Flexible employee benefits

Paid time off programs

Employee referral bonuses

Qualifications

• 3+ years in office or Executive Administration.
• Strong verbal and written communication skills.
• Attention to detail and organizational skills.

Responsibilities

• Provide complex and confidential administrative support.
• Coordinate and maintain calendar of appointments.
• Manage travel arrangements and expense claims.

Skills

Microsoft Office

Communication skills

Organizational skills

Problem-solving

Education

High School Diploma

Certificate in Office/Business Administration

Tools

SharePoint

Oracle

Workday

Job description

A little about Capital Power

Capital Power (TSX: CPX) is dedicated to Powering Change by Changing Power. This north star guides our ambitions, focus, and actions as we transform our energy system to power a lower-carbon future. We're a growth-oriented North American energy company headquartered in Edmonton, Alberta. Our team safely delivers, builds, and creates balanced energy solutions for customers across North America.

Our people are at the core of our journey to deliver reliable, affordable, and lower-carbon power solutions. We provide purpose-driven work in a safe and inclusive environment, and we live by our North Star. With us, your contributions matter – we want you to be empowered to innovate, collaborate, and ultimately drive results. We\'re here to partner with you so you can learn, grow, and forge a career that\'s meaningful to you. Join us in powering North America!

Your Opportunity

One Permanent Full Time Position.

We are looking for a dedicated Executive Assistant to be a supportive force who empowers our senior leadership. If you have diverse skills and like being involved in many responsibilities, this is the job for you!

Reporting to the Executive Assistant Team Lead, the Executive Assistant is accountable for providing complex and confidential administrative support in a proactive manner to the Executive Team as a whole, and may be assigned to provide ongoing, day-to-day administration support of a specific member (or members) of the Executive.

You will contribute to our team by

• Anticipating needs and providing a broad range of confidential administrative support services for members of the executive team.
• Works closely with their executive(s) to complete strategic projects as required
• Strong ability to make decisions with little direction
• Proactively overseeing, coordinating and maintaining calendar of appointments, including meetings, events and travel arrangements.
• Providing hands-on support with event planning and executing and leading events as assigned.
• Initiating and maintaining various reports, board materials, presentations and correspondence.
• Responding to internal and external inquiries in an accurate and timely manner, and ensuring positive relationships are developed and maintained; managing initial contact with external parties who wish to make inquiries of the executive team.
• Preparing meeting agendas and materials, attending meetings to record notes and following up on designated action items.
• Screening emails, telephone calls and incoming mail; responding on behalf of executive team or re-routing as appropriate.
• Completing monthly expense claims; overseeing A/P admin processes (vendor set-up, invoice payment).
• Providing backup and vacation coverage to other team members on an as-needed basis.
• Managing and booking travel arrangements in the most economical and efficient means, including flights, accommodations, car rentals/local transportation and conference/event registrations; suggesting opportunities for additional meetings to improve business travel; ensuring effective cross-border documents are in place.
• Following and handling the P-Card reconciliation process and verification process.
• Completing A/P admin functions in accordance with relevant policies.
• Completing all required Health, Safety & Environment training, adhering daily to safe work practices.
• Working and developing positive relationships with a cross function of different departments (i.e., Investor Relations, Accounts Payable, Finance).
• Developing a broad network of contacts and maintaining relationships with outside venues to support and facilitate external events.

What you will bring to the role

Education

• Completed High School Diploma and a completed certificate or diploma in Office / Business Administration, Records Management or Events Management would be considered an asset.
• Education equivalency may be considered.

Experience and Skills

• At least three (3) years related and progressively responsible experience in office or Executive Administration.
• A solid understanding of Microsoft Office is required; SharePoint, Oracle and Workday experience would be considered an asset.
• You have exceptional verbal and written communication skills and the ability to highlight experience and strength in situations regarding multitasking amidst competing demands.
• You have excellent organizational skills and a strong attention to detail.
• Keen problem-solving skills and the ability to deal with discretionary information with reliability and confidentiality is essential for this role.
• Able to adapt and be flexible to change and embraces changes with a positive attitude.

Working Conditions

• Hybrid Office position, with minimal travel to meet business needs
• Some evening and weekend work is required in this position but identified most often in advance.

Additional Details

In order to be considered for this role you must be legally eligible to work in Canada.

The successful candidate for this position will undergo an education verification, reference checks and criminal record check.

Capital Power employees that refer a successful candidate for this position are eligible for a $500 referral reward!

We believe that creating a culture that supports employee physical, mental, financial, and social wellbeing is critical to our success. That is why we provide flexible and affordable employee benefits, retirement savings, and paid time off programs. We also provide comprehensive onboarding, training, and programs supporting your career development.

Depending on the posting requirements relocation assistance may be available.

How To Apply and Next Steps

Capital Power only accepts resumes via online application at www.capitalpower.com/careers. If you choose to submit your resume by any other means, we cannot guarantee that your application will be considered for vacancies.

Applicants with disabilities who require a reasonable accommodation to complete their application can request accessible formats, communication support, or other accessibility assistance by contacting [e-mail].

Capital Power is committed to providing a fair and transparent hiring process. We recognize and embrace the value of diversity and hire employees with the appropriate skills, experience and knowledge for each position.

Thank you for taking the time to apply and expressing interest in powering a sustainable future with Capital Power! We wish that we could personally respond to everyone who applies; however, it is our practice to contact only those individuals selected for interviews.